EEOS90725 State Controller's Office Request for Proposal Part-Time Event-Based Videographer & Photographer Services in Southern California

The California State Controller's Office (SCO) Public Affairs Office is soliciting part-time, event-based professional videography and photography services for Southern California, covering 13 counties from Los Angeles to San Diego. The procurement seeks a contractor to provide comprehensive digital media services, including capturing videos and photos during events, editing content, and creating a digital library of media assets for social media, public website, and internal communications. Proposers must have a minimum of three years of experience in photography/videography for government, public sector, or corporate clients, and provide professional equipment and key staff with demonstrable expertise. The evaluation process will assess technical proposals (580 points), interviews (250 points), and cost (400 points), with additional potential incentive points. Proposers must submit responses by August 20, 2025, with an anticipated contract start date of October 6, 2025, and the initial contract term is 24 months with an option to extend for an additional 12 months.

The solicitation requires a minimum 25 percent Small Business participation and offers potential additional points for disabled veteran business enterprise (DVBE) participation. Contractors must provide at least one videographer/photographer per event, arrive one hour before each event, and comply with strict confidentiality and data security protocols. The estimated contract value includes 4,160 total hours over the 24-month period and an additional $50,000 allocated for travel expenses, with reimbursement for travel outside the Los Angeles area. Proposers must submit detailed documentation of key staff qualifications, including a professional portfolio with at least 10 published examples, and demonstrate the ability to handle full video production processes, use editing software, and ensure web compliance through captioning and scripting. The SCO will schedule events monthly and provide shot lists in advance, with services primarily occurring during business hours but potentially including weekend and holiday events.