Attachment_16,_Proposer_Qualifications.xlsx

XLSX spreadsheet 37 KB Posted Jul 30, 2025

Attached to: EEOS90725 State Controller's Office Request for Proposal Part-Time Event-Based Videographer & Photographer Services in Southern California
Solicitation number: EEOS90725
Issued by: California

About this file

Written by GovTribe AI · Aug 1, 2025

This is a Proposer Qualifications document for the State Controller's Office (SCO) soliciting Photographer and Videographer Services in Northern California (RFP Number EEOS90825). The document outlines detailed minimum and desirable qualifications for potential proposers, requiring firms to demonstrate at least three years of experience photographing or videoing government, public sector, and/or corporate executives. Proposers must own reliable videography and photography equipment, have professional video and photo editing experience, provide up to two key staff members, and be capable of traveling throughout Northern California.

The qualification requirements are structured to evaluate proposers across multiple dimensions, including their ability to manage full video production processes, use editing software, handle file conversions, ensure web compliance through captioning and scripting, and provide consulting services on best practices and recommended tools. The document uses a point-based scoring system for desirable qualifications, with ratings of 1, 5, or 10 points for various technical and professional capabilities. Proposers are required to provide detailed project histories, equipment lists, reference contacts, and potentially a portfolio link to substantiate their qualifications for the contract opportunity.

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Other files

File	Type	Posted
EEOS90725_RFP.pdf	PDF	Jul 30, 2025
Attachment_17,_Key_Staff_Qualifications.xlsx	XLSX spreadsheet	Jul 30, 2025
EEOS90725_Exhibits.pdf	PDF	Jul 30, 2025

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Instructions Instructions for Proof of Minimum Qualifications

Proposers shall complete all fields, providing sufficient information to allow SCO to validate that the Proper meets the Qualifications listed.

Proposers shall only use its own experience as a prime contractor or a subcontractor to meet each Qualification.

All experience offered to meet the Qualifications must have been provided to an external client that can serve as a reference and not a "client" within the same organization.

Prior to the Proposer using a current SCO State employee as a reference, the Proposer shall contact SCOBids@sco.ca.gov to ensure the current State employee is not a member of the Evaluation Team.

Proposers may add additional projects, references, and description of relevant experience as necessary to demonstrate that the required number of years of experience have been satisfied, but Proposers shall not modify the structure or content of the tables.

All Projects listed shall not be marked as classified/confidential or non-disclosure agreement (NDA).

If a proposer does not provide a sufficient description of how it meets the Firm Minimum Qualification, the Proposer may be deemed nonresponsive and rejected in its entirety.

EXAMPLE

Proposer Name: Proposer Firm Name

	Bidder Minimum Qualification a.
	The Proposer must have at least three years of experience photographing or videoing Government, Public Sector, and/or corporate executives.
	Project
(Project Name, Client Name, Contract Value)						Reference
(Contact Name, Phone Number, & Email)	Firm's Role	Description of Relevant Experience	Start Date	End Date	Duration (Years)
	#1	Photographer services, State Controller, $100,000.00					Jane Doe

(888) 111-2222

JaneDoe@WAState.gov	Prime Contractor	Proposer firm provides sufficient information here to allow SCO to validate that the Proposer meets the Firm Minimum Qualifications.	10/1/20	10/18/23	3.0
	#2										0.0
	#3										0.0
	#4										0.0
	#5										0.0
	#6										0.0
	#7										0.0
	#8										0.0
	#9										0.0
	#10										0.0
										Total Yrs.
	Bidder Minimum Qualification b.
	The Proposer must own videography and photography equipment that is reliable and in good working condition.
	Equipment (add additional lines as necessary)
	#1	Equipment: Nikon D850 Camera with Sony 1.4/85mm G Master II lense
	#2	Equipment: Tripod
	#3	Etc.
	Bidder Minimum Qualification c.
	The Proposer must have a minimum of three years of experience professionally editing videos and photos. A link to access your portfolio must be included in Attachment 16, Proposer Qualifications Workbook, PMQ tab. The content submitted via portfolio will be for evaluation purposes only and must remain publicly accessible and unmodified from the Proposal submission date through September 30, 2025.
	Project
(Project Name, Client Name)						Description of Relevant Experience		Start Date	End Date	Duration (Years)
	#1	XYZ Project, XYZ Industries					Provided both raw and edited video and photo files to XYZ industries		11/5/10	5/16/17	6.0
	#2										0.0
	#3										0.0
	#4										0.0
	#5										0.0
	#6										0.0
	#7										0.0
	#8										0.0
	#9										0.0
	#10										0.0
										Total Yrs.	6.0

Firm Minimum Qualification d.
The Proposer must provide up to two Key Staff who will perform services for this agreement.
Key Staff (add additional lines as necessary)
#1	Employee 1
#2	Employee 2

Firm Minimum Qualification e.
The Proposing Firm must be able to travel to events throughout Northern California.
Summary
#1	Our firm is more than capable of traveling to events in the Northern California counties and areas listed in the Exhibit A. Scope of Work. Here is why we are capable:

Proposer MQs

Proposer Name: Proposer Firm Name

	Proposer Minimum Qualification a.
	The Proposer must have at least three years of experience photographing or videoing Government, Public Sector, and/or corporate executives.
	Project
(Project Name, Client Name, Contract Value)		Firm's Role	Description of Relevant Experience	Start Date	End Date	Duration (Years)
	#1						0.0
	#2						0.0
	#3						0.0
	#4						0.0
	#5						0.0
	#6						0.0
	#7						0.0
	#8						0.0
	#9						0.0
	#10						0.0
						Total Yrs.	0.0

Proposer Minimum Qualification b.

The Proposer must own videography and photography equipment that is reliable and in good working condition and provide a list of such equipment.

Equipment (add additional lines as necessary)

#10

	Proposer Minimum Qualification c.
	The Proposer must have a minimum of three years of experience professionally editing videos and photos. A link to access your portfolio must be included in Attachment 16, Proposer Qualifications Workbook, PMQ tab. The content submitted via portfolio will be for evaluation purposes only and must remain publicly accessible and unmodified from the Proposal submission date through September 30, 2025.
	Link:
	Project
(Project Name, Client Name)		Description of Relevant Experience	Start Date	End Date	Duration (Years)
	#1					0.0
	#2					0.0
	#3					0.0
	#4					0.0
	#5					0.0
	#6					0.0
	#7					0.0
	#8					0.0
	#9					0.0
	#10					0.0
					Total Yrs.	0.0

Proposer Minimum Qualification d.

The Proposer must provide up to two Key Staff capable of performing either photographer or videographer duties.

Key Staff (add additional lines as necessary)

Proposer Minimum Qualification e.

The Proposing Firm must be able to travel to events throughout Northern California.

Summary

&"Arial,Regular"State Controller's Office &"Arial,Regular"State Controller’s Office RFP Number EEOS90825 Photographer and Videographer Services in Northern California

Proposer DQs

Proposer Name: Proposer Firm Name If you need more space, please expand the text boxes for your summary.

Proposer Desirable Qualification a. 10 Points: Strong and clearly articulated experience. Detailed explanation provided with specific examples or evidence, showing mastery and confidence in the process.

5 Points: Adequate experience or understanding demonstrated. Some explanation given, appears to have done this before but lacks depth or specific examples.

1 Point: Did not provide enough experience or justification for the point. No explanation given, unclear as to if this process has been completed before by the firm.

Each point below is rated on a scale of 1, 5, or 10 points.

a. Describe your experience managing or leading start-to-finish video production, including but not limited to:

1) Pitching/proposing photo and video content for various purposes such as marketing, entertainment, education, and more.
2) Providing voice work, music for backing tracks, and other materials and services necessary for post-production.
3) Providing access to virtual workspace for client to view video and photo projects in progress.
4) Presenting finished products to clients and recommending optimal sharing guidance such as aspect ratio, file sizes, teasers, etc. for different media types.
Summary
1)
2)
3)
4)

Proposer Desirable Qualification b.

Each point below is rated on a scale of 1, 5, or 10 points.

b. Describe your firm's experience on the below:

1) Using videography and photography editing software. Please list the software and version you use.
2) Converting video/photo files into required client formats such as jpg and mp4.
3) Captioning, scripting, and/or audio description for web compliance.
4) Manipulating, editing, formatting digital imagery to create slideshows, montages, presentations, and provide final products via shared digital platforms, printing and product proofs, and/or by saving content to physical media.
5) Experience advising/consulting leadership on best practices and recommended efficiencies, recommended tools, software, and equipment.
Summary
1)
2)
3)
4)
5)

&"Arial,Regular"State Controller's Office &"Arial,Regular"State Controller’s Office RFP Number EEOS90825 Photographer and Videographer Services in Northern California

File details come from the government source that posted it. Updated Aug 1, 2025.