Attachment_17,_Key_Staff_Qualifications.xlsx
XLSX spreadsheet 25 KB Posted
- Solicitation number
- EEOS90725
- Issued by
- California
About this file
This file is an Excel template titled "Attachment_17_Key_Staff_Qualifications.xlsx" for the State Controller's Office (SCO) Request for Proposal (RFP) Number EEOS90825 for Photographer and Videographer Services in Northern California. The document provides detailed instructions and worksheet templates for proposers to document key staff qualifications for a photography and videography services contract. Proposers must complete comprehensive tables demonstrating each proposed key staff member's experience, including project details, roles, duration, time commitment, and references.
The qualification requirements include multiple evaluation components: a minimum of three years of demonstrated photography and videography project experience, submission of a professional portfolio with at least 10 published examples, and potential additional points for up to five extra years of experience beyond the minimum requirement. Proposers must ensure all experience is from external clients, with one year defined as 52 weeks of full-time work (40 hours per week). The SCO emphasizes that generic or copied descriptions will be considered insufficient, and proposals may be rejected if key staff qualifications are not adequately documented. The evaluation will award points for experience and portfolio quality, with a maximum of 50 points available for additional experience across two key staff members.
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Other files
| File | Type | Posted |
|---|---|---|
| EEOS90725_RFP.pdf | ||
| Attachment_16,_Proposer_Qualifications.xlsx | XLSX spreadsheet | |
| EEOS90725_Exhibits.pdf |
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Text version
Instructions Instructions for Key Staff Minimum Qualifications (KSMQs):
Proposers shall complete all fields in the tables especially for the "Description of Relevant Experience field, for each proposed key staff, providing sufficient information to allow SCO to validate that the Proposer meets the Key Staff Minimum Qualifications.
Proposers may create copies of the KSMQs worksheet within the workbook if more than one Key Staff is proposed. Proposers must demonstrate that each proposed Key Staff meets each of the Key Staff Minimum Requirements.
Proposers may add additional projects, references, and description of experience as necessary to demonstrate that the required number of years of experience have been satisfied, but Proposers shall not modify the structure or content of the tables.
All experience proposed to meet Key Staff Minimum qualifications must have been provided to an external client that can serve as a reference and not a "client" within the same organization.
For the purpose of assessing Key Staff Minimum Qualifications, one year of experience is defined as 52 weeks of full time work (40 hours per week).
All Projects listed shall not be marked as classified/confidential or non-disclosure agreement (NDA).
Prior to the Proposers using a current SCO State employee as a reference, the Proposer shall contact the SCO Procurement Official at SCOBids@sco.ca.gov to ensure the current State employee is not a member of the Evaluation Team.
Proposers must provide a minimum of one project to satisfy each Key Staff Minimum Qualification.
Proposers MAY NOT copy and paste the SCO provided Key Staff Minimum Qualifications into the Description of Relevant Experience field as they will not provide SCO with dufficient details to evaluate your proposed projects.
If a proposer does not provide a sufficient description of how its key staff meet(s) the Key Staff Minimum Qualification(s), the Proposal may be deemed nonresponsive and rejected in its entirety.
EXAMPLE
| EXAMPLE | |||||||||||
| KSMQ | Key Staff Name | Title | |||||||||
| a. | |||||||||||
| A minimum of three years of experience providing demonstrated photography and videography projects. | |||||||||||
| Project | |||||||||||
| (Project Name, Client Name, Contract Value) | Key Staff's Role | Description of Relevant Experience | Start Date | End Date | Time Base (# of hours dedicated per week to the project) | % of Time | Duration (Years) | ||||
| #1 | ABC Company | Photographer | Main photographer for ABC Company. Completed X, Y, and Z tasks while working there. | 1/1/22 | 1/1/25 | 40 | 100% | 3.0 | |||
| #2 | 0% | 0.0 | |||||||||
| #3 | 0% | 0.0 | |||||||||
| Total Yrs. | 3.0 | ||||||||||
| KSMQ | Key Staff Name | Title | |||||||||
| b. | |||||||||||
| A link to access each Key Staff's labeled portfolio of photography and videography. The link must be included in Attachment 17, Key Staff Qualifications Workbook, KSMQ tab. | |||||||||||
| Link: www.abcphotography.example.com |
KSMQ
Proposer Name: Proposer Name:
| KSMQ | Key Staff Name | Title | KSMQ | Key Staff Name | Title | |||||||||
| a. | a. | |||||||||||||
| A minimum of three years of experience providing demonstrated photography and videography projects. | A minimum of three years of experience providing demonstrated photography and videography projects. | |||||||||||||
| Project | ||||||||||||||
| (Project Name, Client Name, Contract Value) | Key Staff's Role | Description of Relevant Experience | Reference | |||||||||||
| (Contact Name, Phone Number, & Contact Email) | Start Date | End Date | Time Base (# of hours dedicated per week to the project) | % of Time | Duration (Years) | Project | ||||||||
| (Project Name, Client Name, Contract Value) | Key Staff's Role | Description of Relevant Experience | Reference | |||||||||||
| (Contact Name, Phone Number, & Contact Email) | Start Date | End Date | Time Base (# of hours dedicated per week to the project) | % of Time | Duration (Years) | |||||||||
| #1 | 0% | 0.0 | #1 | 0% | 0.0 | |||||||||
| #2 | 0% | 0.0 | #2 | 0% | 0.0 | |||||||||
| #3 | 0% | 0.0 | #3 | 0% | 0.0 | |||||||||
| #4 | 0% | 0.0 | #4 | 0% | 0.0 | |||||||||
| #5 | 0% | 0.0 | #5 | 0% | 0.0 | |||||||||
| #6 | 0% | 0.0 | #6 | 0% | 0.0 | |||||||||
| #7 | 0% | 0.0 | #7 | 0% | 0.0 | |||||||||
| #8 | 0% | 0.0 | #8 | 0% | 0.0 | |||||||||
| #9 | 0% | 0.0 | #9 | 0% | 0.0 | |||||||||
| #10 | 0% | 0.0 | #10 | 0% | 0.0 | |||||||||
| Total Yrs. | 0.0 | Total Yrs. | 0.0 |
| KSMQ | Key Staff Name | Title | KSMQ | Key Staff Name | Title |
| b. | b. | ||||
| A link to access each Key Staff's labeled portfolio of photography and videography. The link must be included in Attachment 17, Key Staff Qualifications Workbook, KSMQ tab. | A link to access each Key Staff's labeled portfolio of photography and videography. The link must be included in Attachment 17, Key Staff Qualifications Workbook, KSMQ tab. | ||||
| Link: | Link: |
&"Arial,Regular"State Controller's Office RFP Number EEOS90825 Photographer and Videographer Services in Northern California
KSDQ
Proposer Name:
| KSDQ | Key Staff Name | Title | KSDQ | Key Staff Name | Title | |||||||||||
| a. | a. | |||||||||||||||
| Up to five additional years of demonstrated photography/videography project experience beyond the minimum three years of experience required in Section 2. Key Staff Minimum Qualifications, Item b. (Maximum of 50 points, 5 points for each additional year per Key Staff. Max of two Key staff can earn points.) | Up to five additional years of demonstrated photography/videography project experience beyond the minimum three years of experience required in Section 2. Key Staff Minimum Qualifications, Item b. (Maximum of 50 points, 5 points for each additional year per Key Staff. Max of two Key staff can earn points.) | |||||||||||||||
| Project | ||||||||||||||||
| (Project Name, Client Name, Contract Value) | Key Staff's Role | Description of Relevant Experience | Start Date | End Date | Time Base (# of hours dedicated per week to the project) | % of Time | Duration (Years) | Project | ||||||||
| (Project Name, Client Name, Contract Value) | Key Staff's Role | Description of Relevant Experience | Start Date | End Date | Time Base (# of hours dedicated per week to the project) | % of Time | Duration (Years) | |||||||||
| #1 | 0% | 0.0 | #1 | 0% | 0.0 | |||||||||||
| #2 | 0% | 0.0 | #2 | 0% | 0.0 | |||||||||||
| #3 | 0% | 0.0 | #3 | 0% | 0.0 | |||||||||||
| #4 | 0% | 0.0 | #4 | 0% | 0.0 | |||||||||||
| #5 | 0% | 0.0 | #5 | 0% | 0.0 | |||||||||||
| #6 | 0% | 0.0 | #6 | 0% | 0.0 | |||||||||||
| #7 | 0% | 0.0 | #7 | 0% | 0.0 | |||||||||||
| #8 | 0% | 0.0 | #8 | 0% | 0.0 | |||||||||||
| #9 | 0% | 0.0 | #9 | 0% | 0.0 | |||||||||||
| #10 | 0% | 0.0 | #10 | 0% | 0.0 | |||||||||||
| Total Yrs. | 0.0 | Total Yrs. | 0.0 |
| KSDQ | Key Staff Name | Title | KSDQ | Key Staff Name | Title |
| b. | b. | ||||
| A link to each Key Staff’s public or shared website/portfolio containing a minimum of their 10 best published videos and/or photography media. A link to access each Key Staff’s labeled portfolio of photography and videography must be included in Attachment 17, Key Staff Qualifications Workbook, KSDQ tab. 2.5 points awarded per each published example for two key staff. The content submitted via portfolio will be for evaluation purposes only and must remain publicly accessible and unmodified from the Proposal submission date through September 30, 2025. | A link to each Key Staff’s public or shared website/portfolio containing a minimum of their 10 best published videos and/or photography media. A link to access each Key Staff’s labeled portfolio of photography and videography must be included in Attachment 17, Key Staff Qualifications Workbook, KSDQ tab. 2.5 points awarded per each published example for two key staff. The content submitted via portfolio will be for evaluation purposes only and must remain publicly accessible and unmodified from the Proposal submission date through September 30, 2025. | ||||
| Link: | Link: |
&"Arial,Regular"State Controller's Office RFP Number EEOS90825 Photographer and Videographer Services in Northern California
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