EEOS90425 State Controller's Office Videographer & Photographer Services in Northern California

The California State Controller's Office (SCO) Public Affairs Office is soliciting professional videography and photography services for Northern California, covering 42 counties. The Request for Proposal (RFP) Number EEOS90425 seeks a contractor to capture images and videos of the California State Controller and other high-profile individuals during various events. Proposers must meet specific minimum qualifications, including three years of experience photographing state government or elected officials, ownership of professional equipment, and the ability to provide three key staff members capable of performing photographer or videographer duties. Evaluation criteria will encompass technical qualifications, references, work methodology, and a potential interview process. The proposal submission deadline is June 27, 2025, with an evaluation period from June 30 to July 9, 2025, and potential interviews scheduled from June 9 to July 16, 2025. Key deliverables include providing a digital library of high-quality visual content, post-production editing, and professional documentation of SCO leadership events, with contractors required to arrive one hour before each event and use professional-grade equipment.

The solicitation includes specific small business participation requirements, mandating a minimum 25% small business involvement, with potential Disabled Veteran Business Enterprise (DVBE) incentives available. The contract term is two years, with options to extend for an additional year, and includes the potential to amend for additional funds or increased hours. The estimated total agreement cost is approximately $600,000 for the 24-month period, which includes key staff hourly rates and $50,000 for travel expense reimbursement. Contractors must maintain comprehensive insurance coverages, including $1 million in commercial general liability, workers' compensation, automobile liability, and $15 million in cyber liability. Travel expenses within the Sacramento area will not be compensated, but pre-approved travel in other regions will be reimbursed according to California Department of Human Resources guidelines. The contract emphasizes strict data security and confidentiality requirements, with detailed provisions for handling, storing, and protecting SCO data.