Educational Supplies Bid - Alpine School District Warehouse

Alpine School District in Utah County is seeking educational supplies through an Invitation for Bid (IFB) designated as Bid #ASDES122025DS for its warehouse operations serving over 120 district locations. The procurement seeks multiple vendors to provide a comprehensive range of educational materials, including art supplies, office supplies, writing instruments, paper products, and classroom materials across 119 line items. Vendors must submit completed cost sheets with precise unit pricing to the tenth decimal place, with all prices quoted as FOB delivered and no additional charges for shipping, packing, or insurance. The bid closing date is January 9, 2026, at 12:00 p.m. Mountain Time, with contract awards anticipated for the lowest responsive and responsible bidders per line item. Bidders are required to provide catalog reference numbers, manufacturer part numbers, and estimated delivery times, with the contract term set for six months. Pricing must remain valid for six months, and vendors offering alternate brands must submit samples for prior approval.

The solicitation does not specify explicit set-aside designations for disadvantaged enterprises, but bidders must comply with Utah's state procurement rules and anti-discrimination laws. Contractors are prohibited from being debarred entities and cannot engage in boycotts as defined under Utah Code. Vendors must maintain records for six years post-contract termination and be subject to potential audits by Alpine School District, state, and federal auditors. While specific budget ranges are not explicitly stated, the procurement involves estimated quantities exceeding 25,000 individual units across various supply categories. The District will not negotiate standard terms and conditions, and any bid containing exceptions or modifications to these terms will be automatically rejected. Bidders must submit their proposals through the Bonfire platform and are encouraged to upload completed bids at least two days before the deadline to avoid potential submission issues.