3-Solicitation Description -Warehouse Bid.pdf

INVITATION FOR BIDS

Educational Supplies Bid

SOLICITATION # ASDES122025DS

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: Educational paper supplies for the ASD Warehouse and schools within the school district.

It is anticipated that this IFB will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is: Lowest responsible and responsive bidder per line item.

Closing date and time The closing date and time for this sourcing event is January 9, 2026 @ 12:00 PM Mountain Time.

Length of the Contract The contract resulting from this IFB will be Six MONTHS

Background ASD Warehouse supplies over 120 locations within the school district. These items help stock the Warehouse to provide necessary supplies year-round.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number The Alpine School District Department of Purchasing is the issuing procurement unit and ASD Warehouse is the conducting procurement unit for this IFB (referred to as “the District”). The reference number for this IFB is Solicitation #ASDES122025DS. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the District relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the District's Department of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

If an equivalent is submitted the bidder must present sufficient evidence that the "equivalent" brand proposed meets and or exceeds the required specifications of the listed brand in the solicitation. The bidder has the burden to prove equivalence and the bidder will be considered unresponsive if this information is not supplied in detail. The conducting unit has the right to determine if the supplied information is sufficient and if the equivalent will be accepted.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Department of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, and Questions.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required Alpine School District Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this

IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

Bidders must review each section of this IFB carefully.