eBuilder License and Maintenance Sole Source

The Illinois Capital Development Board (CDB) is pursuing a sole source procurement for a three-year subscription and license to Trimble Unity Construct (eBuilder) construction project management software from Trimble, Inc. The contract term runs from July 1, 2026, through June 30, 2029, with no renewal options. The subscription deliverables include unlimited enterprise user licenses, unlimited projects, unlimited document storage, 24/7 technical support, quarterly enhancements and upgrades, maintenance releases, and access to associated tools including EZ File Transfer, API services, quarterly release training, Data Warehouse, and API Integration maintenance. CDB has justified the sole source determination based on the agency's substantial prior investment in system implementation exceeding $5,000,000 since 2016, the proprietary nature of Trimble's software, the time required to complete a competitive procurement for a replacement system, and the critical need to maintain operational continuity while the Illinois CDB Construction Operations Application Modernization Project is underway. The total contract value for the initial three-year term is $1,786,703.12, funded entirely through state funds, based on an estimated average annual capital construction spend of up to $700,000,000. The notice of intent to award was posted on May 5, 2026, with a due date of May 20, 2026; interested parties may submit written comments or make written requests for a public hearing by Friday, May 15, 2026, at 4 p.m. to Dianne Richman at the Chief Procurement Office - General Services (Dianne.Richman@illinois.gov or 217-622-1857), and a public hearing is scheduled for May 20, 2026, at 2:00 p.m. via WebEx conference call.

This procurement does not indicate any set-aside designations or restrictions specific to disadvantaged enterprises or particular organization types. Trimble, Inc. is the identified incumbent vendor and sole source contractor, with a significant history of service to CDB through prior contracts valued at approximately $1.56 million (2016-2018), $382,650 (implementation amendment), $1.98 million (2020-2023), and $1.49 million (2023-2026). CDB negotiated a 0.5% reduction in Trimble's standard year-over-year cost increase, reducing the annual increase from 3.5% to 3.0% and locking in this reduced rate for the contract term. The subscription fee is structured based on CDB's estimated average annual capital construction spend of up to $700,000,000. While this sole source award addresses immediate operational needs, CDB is actively pursuing a competitive procurement for a future construction management system through an RFP process expected to take 12-16 months, with an additional 16-20 months required for implementation once a vendor is selected, indicating that this eBuilder contract serves as a bridge solution during the modernization transition period.