B-52327 SSJF 2026 eBuilder License and Maintenance Trimble.pdf

Please wait...

If this message is not eventually replaced by the proper contents of the document, your PDF viewer may not be able to display this type of document.

You can upgrade to the latest version of Adobe Reader for Windows®, Mac, or Linux® by visiting http://www.adobe.com/go/reader_download.

For more assistance with Adobe Reader visit http://www.adobe.com/go/acrreader.

Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Mac is a trademark of Apple Inc., registered in the United States and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.

Sole Source Justification Form Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 Ellen.H.Daley@Illinois.gov

A multi‑year license for the existing system is necessary to maintain operational continuity, avoid unnecessary transition costs, and secure favorable pricing while CDB completes the procurement and implementation of a replacement system. The annual increase for this product is 3.5%. By locking in a three‑year term, CDB can reduce that increase by 0.5% each year, resulting in cost savings over the duration of the contract.

This multi‑year term will also provide CDB, currently in the process of procuring a replacement construction management system, sufficient time to ensure that the upcoming RFP fully addresses agency needs. It also allows adequate time for vendor selection and implementation of the new system once awarded. Finally, the three‑year contract allows CDB to secure a discounted price while maintaining operational continuity through the transition to a new construction management software platform.

This contract will allow CDB to continue using Trimble Unity Construct (eBuilder) while it completes the IL CDB Construction Operations Application Modernization Project. The subscription fee provides unlimited Trimble Unity Construct (eBuilder) Enterprise Users and is based on an estimated average annual capital construction spend of up to $700,000,000.00. The subscription term will be aligned with the State fiscal year to avoid payments that cross fiscal years.

In the interim, CDB must maintain its existing system to avoid operational disruptions and preserve the State’s investment of time, funding, and data already committed to Trimble Unity Construct (eBuilder). The sole source term is therefore limited to the period necessary to complete the competitive RFP process and transition to the selected vendor.

CDB is actively working on a competitive procurement for a future system, however additional time is needed to conduct the RFP process, complete the procurement, and ensure an orderly transition. From start to finish, the RFP will take about 12 -16 months, and once a vendor(s) is selected, it will take another 16 - 20 months to implement the solution and decommission the legacy solutions. Approving the sole source contract avoids unnecessary duplication of costs and prevents operational interruption while the competitive procurement is completed.