eBIDS Electronic Letting/Bidding Software RFP

The Illinois Department of Transportation (IDOT), Bureau of Design and Environment is seeking to procure a commercial off-the-shelf Software as a Service (SaaS) hosted solution to replace their current electronic bidding system (eBids). The RFP covers a 10-year initial term and outlines functional and technical requirements for the new eBids solution, which must support IDOT's construction letting and bidding processes, including dashboard/home pages, electronic bid components, eForms, and integration with external applications. Vendors must demonstrate compliance with mandatory requirements and describe how they will meet desirable features. Offers are due through the BidBuy procurement system by April 25, 2024, and IDOT will evaluate technical, diversity commitment, and pricing proposals independently, requiring a minimum of 817 points out of 1,674 available in the technical and diversity categories to advance to the product demonstration phase.

The RFP includes a 1% Business Enterprise for Minorities, Women, and Persons with Disabilities (BEP) participation goal, and vendors must provide detailed information on their utilization of certified diverse subcontractors and suppliers. While the pricing is estimated rather than firm, the mandatory cost components include annual license, hosting, support, and per-bid fees, as well as implementation costs. IDOT reserves the right to cancel the award if the price is not considered fair and reasonable. The current incumbent vendor and any existing integration requirements are not specified in the RFP documents.