E-Rate Category Two Internal Connections – UPS Systems and Wireless Access Points

Los Fresnos Consolidated Independent School District (LFCISD) in Cameron County, Texas is issuing a Request for Proposals (RFP #25-26-18) to solicit competitive bids for E-Rate Category Two eligible Internal Connections, specifically Uninterruptible Power Supply (UPS) systems and Wireless Access Points (WAPs), including delivery, installation, configuration, testing, and associated services in compliance with the Federal Communications Commission (FCC) E-Rate Program. The procurement covers three school locations: Los Cuates Middle School, Laureles Elementary School, and Las Yescas Elementary School, with equipment requirements totaling 9 UPS systems and 145 wireless access points across all sites. Vendors must provide complete, itemized pricing for all products and services, including labor rates, travel charges, and installation fees, with pricing remaining firm for the contract duration unless permitted under E-Rate program rules. A mandatory walkthrough is scheduled for Wednesday, February 4, 2026, at 9:00 AM at 32703 State Highway 100, Los Fresnos, Texas 78566; written questions must be submitted by 2:00 PM CST on Wednesday, February 11, 2026; and RFP responses are due by 2:00 PM CST on Thursday, February 19, 2026, through the Euna Procurement Portal, with award approval anticipated for March 10, 2026. All E-Rate-funded equipment and services must be delivered, installed, and fully operational no later than September 30 following the close of the applicable E-Rate funding year. Evaluation criteria allocates 30 points to cost, 20 points to service quality, 20 points to meeting district needs, 10 points to vendor reputation, and 20 additional points distributed among experience, staff qualifications, methodology, ongoing services, and references. Vendors must maintain industry certifications for personnel performing wireless technology and power equipment installation and configuration work throughout the project duration.

Vendors responding to this procurement must comply with all federal regulations including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200), domestic preferences for procurements, and prohibited telecommunications equipment restrictions. Vendors must submit mandatory documentation including Form W-9 (for taxpayer identification), Texas Ethics Commission Form 1295 (Certificate of Interested Parties), Conflict of Interest Questionnaire (Form CIQ) per Texas Local Government Code Chapter 176, Certificate of Liability Insurance demonstrating adequate coverage, completed vendor questionnaire with minimum three current references from Texas school systems or governmental entities, Vendor Direct Deposit Authorization Form, and the New Vendor Request Form if the vendor is not already approved. No specific set-asides for disadvantaged enterprises are noted in the available documentation, though the district reserves the right to award multiple contracts and conduct discussions with vendors. No incumbent vendors or current contractors are identified in the procurement materials, and no specific budget ranges or award values are disclosed in the solicitation documents provided.