8-Vendor Direct Deposit Authorization Form.pdf

This is a Vendor Direct Deposit Authorization Form issued by Los Fresnos Consolidated Independent School District (LFCISD) in Texas, updated November 1, 2023. The form is designed to establish or modify banking information for vendors receiving payments from the district. The document serves as a standardized template for vendors to authorize LFCISD to initiate direct deposit credits to their designated bank accounts. The form includes sections for vendors to provide their identification information, including name, tax ID, mailing address, contact person, phone number, and email address. Vendors must specify whether the submission represents a new account setup, a change to existing banking information, or cancellation of direct deposit services, along with an effective date for the transaction.

The banking information section requires vendors to identify their financial institution, account type (checking or savings), account number, and routing number, with instructions to provide either a bank direct deposit form or voided check for verification purposes. The certification section grants LFCISD authorization to initiate credits and corrections to vendor accounts, with the authority remaining in effect until the vendor provides written cancellation or upon termination of business with the district. Vendors bear responsibility for notifying LFCISD of any changes to banking information or discrepancies. The form includes an internal use section for LFCISD accounting personnel to document processing information, including the date processed, vendor ID number, and processor identification. The form references related vendor documentation requirements including new vendor request forms, W-9 forms, conflict of interest questionnaires, and federal compliance forms required when federal funds are expended by the district or its cooperative members.