9-New Vendor Request Form.pdf

This is a New Vendor Request Form used by Los Fresnos Consolidated Independent School District (LFCISD) in Texas to onboard vendors for procurement purposes, including those participating in approved cooperative purchasing programs such as Region I, Region II (Goodbuy), Buyboard, OMNIA, DIR, TXMAS, and others. The form requires vendors to provide complete legal business information, including company name, federal tax classification, Employer Identification Number or Social Security Number, correspondence and payment addresses, contact person details, and phone and email information. Requestors must identify the estimated purchase amount, specify whether the vendor is replacing an existing vendor, and state the justification for adding the new vendor to the approved list. For unapproved vendors with purchases exceeding $10,000, the form requires submission of a Purchasing Justification Form along with three quotes or shopping cart price comparisons as applicable.

The submission process requires vendors to email the completed form along with a W-9 form (no more than one year old), justification documentation, and supporting backup materials to the LFCISD Purchasing Office at purchasing@lfcisd.net. All required information must be completed for processing. The form notes that federal funds may be expended through this procurement process, and therefore vendors must comply with applicable federal provisions and complete required certifications including Form 1295, Conflict of Interest Questionnaire (CIQ), and other vendor certification documents. The form was last updated on November 15, 2023, and serves as the intake mechanism for establishing vendor relationships with the district and its cooperative members.