Dual HPLC Service Contract

The Oklahoma Department of Agriculture, Food and Forestry is requesting proposals for a one-year service contract on an Agilent Dual HPLC Analytical Instrument System located in Oklahoma City, with proposals due June 26, 2026 at 3 p.m. Central Standard Time. Evaluation will be conducted using the lowest and best criterion based primarily on price and the bidder's ability to meet or exceed mandatory specifications. Questions and requests for administrative review are due June 19, 2026 at 3 p.m. Central Standard Time.

The scope encompasses preventive maintenance and on-site repair services for an Agilent 1260 Infinity II dual-HPLC system with two quaternary pumps, two vial samplers, two multicolumn thermostats, two MW detectors, two quick-change valve heads, one handheld pilot unit, and one OpenLab CDS workstation. Service must be performed by manufacturer-trained and authorized Agilent personnel with current certification. The contract requires unlimited on-site visits, telephone support with a maximum two-hour response time during business hours (8 a.m. to 5 p.m. CST), on-site troubleshooting and repair with standard response not exceeding two business days, and one comprehensive preventive maintenance visit per year using Agilent's standard PM checklist. The vendor must provide all new original equipment manufacturer parts or fully certified rebuilt OEM parts carrying equivalent warranties. Service personnel must comply with laboratory safety rules and OSHA guidelines and provide detailed work documentation. All labor, travel, and parts costs are included in the bid price.

Bidders must respond to each specification line indicating compliance or providing detailed explanations of variations or exceptions, with vendor initials acknowledging acceptance of each term. Proposals must be submitted through the Oklahoma Supplier Portal. Bid prices must remain firm for 120 days following the due date. Laurie Mercer, the contracting officer, is the sole point of contact at Laurie.Mercer@ag.ok.gov or 405-522-5433. Bidders must complete the Oklahoma Responding Bidder Information Form (OMES Form CP076) and the Non-Collusion Certification form (OMES Form CP004). Standard state terms including general liability insurance of at least $2,000,000 per occurrence and workers' compensation coverage apply. Payment terms are net 45 days following acceptance.