Exhibit_1_Specifications.pdf
PDF 328 KB Posted
- Attached to
- Dual HPLC Service Contract
- Solicitation number
- EV00000933
- Issued by
- Oklahoma County, Hobart City, Oklahoma
About this file
This specifications document outlines the requirements for a one-year service contract issued by the Oklahoma Department of Agriculture, Food & Forestry Laboratory Services Division for preventive maintenance and repair services on an Agilent dual-HPLC System 1260 Infinity II located in Oklahoma City. The contract encompasses comprehensive on-site servicing of multiple interconnected components including two quaternary pumps, two vial samplers, two multicolumn thermostats, two MW detectors, two quick-change valve heads, one handheld pilot unit, and one OpenLab CDS workstation. Service must be performed by manufacturer-trained and authorized personnel with current certification, with all labor, travel, and parts costs included in the bid price. The service level specifications are equivalent to Agilent Technologies' Silver Service Level and include unlimited on-site visits throughout the contract period, telephone support with a maximum two-hour response time during business hours (8:00 AM to 5:00 PM CST), and on-site troubleshooting and repair with a standard response time not exceeding two business days.
The contract requires vendors to provide all new original equipment manufacturer (OEM) parts or fully certified rebuilt OEM parts carrying equivalent warranties, uninterrupted on-site repair services, and one comprehensive preventive maintenance visit per year using Agilent's standard PM checklist. Service personnel must comply with all laboratory safety rules and OSHA guidelines, provide detailed checklists documenting all work performed, and demonstrate that the instrument operates properly upon completion of service. Bidders must respond to each specification line indicating whether their proposal meets the requirement or provide detailed explanations of any variations or exceptions, with vendor initials acknowledging acceptance of each term.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment_A_Agency_Solicitations.pdf | ||
| OMESformCP076.pdf | ||
| Attachment_B_General_Terms.pdf | ||
| omes-form-cp004(5).docx | DOCX document | |
| Bidder_Instructions.pdf | ||
| Attachment_C_Agency_Terms.pdf |
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Text version
EXHIBIT 1
OKLAHOMA DEPARTMENT OF AGRICULTURE, FOOD & FORESTRY
LABORATORY SERVICES DIVISION
SPECIFICATIONS
The Bid shall show the ability of the Bidder to meet or exceed the following minimum mandatory specifications in their entirety. Bidders must respond to each line of the specifications indicating bid meets that specification or explain any variation or exception to these minimum specifications in detail and item by item.
One (1) Year Service Contract on Agilent Instrumentation
One year service contract with preventive maintenance work performed on-site for one (1) Agilent analytical instrument system as detailed below located at the Oklahoma Department of Agriculture, Food & Forestry Laboratory in Oklahoma City, Oklahoma.
For the bid to qualify for consideration the following minimum specifications must be met entirely and without exception OR the vendor must explain any variation or exception to these minimum specifications in detail and item-by-item.
The Vendor must initial each line of specifications acknowledging the terms of the contract meets each individual specification.
Equipment Identification:
Agilent dual-HPLC System
1260 Infinity II Quaternary Pump | Model: G7111B | SN: DEAEU01616 1260 Infinity II Quaternary Pump | Model: G7111B | SN: DEAEU01615 1260 Infinity II Vialsampler | Model: G7129C | SN: DEAGQ01253 1260 Infinity II Vialsampler | Model: G7129C | SN: DEAGQ1249 1260 Infinity II Multicolumn Thermostat | Model: G7116A | SN: DEAEM04839 1260 Infinity II Multicolumn Thermostat | Model: G7116A | SN: DEAEM04808 1260 Infinity II MW Detector | Model: G7165A | SN: DEAC801258 1260 Infinity II MW Detector | Model: G7165A | SN: DEAC081260 2pos/6port Quick Change valve head | Model: G4231A 2pos/6port Quick Change valve head | Model: G4231A 1200 Infinity Series Instant Pilot Handheld | Model: G4208A | SN: MY19285591 OpenLab CDS Workstation PC Bundle | Model: M8414AA
Specifications:
1. Personnel Performing the Service:
____ 1.1 The service must be performed by manufacturer trained and authorized service personnel with current certification for the instrument listed above.
____ 1.2 All labor and travel-related costs (if applicable) must be included in the bid.
2. Service Specifications must include:
- The following bid specifications are equivalent to Agilent Technologies Silver Service Level.
____ 2.1 All parts and supplies that are needed do service or repairs.
____ 2.2 All Parts provided must be new OEM parts, or if rebuilt OEM parts they must be fully certified and carry the same warrantee as new parts.
____ 2.3 Telephone Support to isolate and resolve hardware and software problems, with a guaranteed response time not exceeding two hours, during business hours, CST 8:00am to 5:00pm.
____ 2.4 On-Site hardware troubleshooting and repair with standard response time of no more than two (2) business days following identification of need for on-site services.
Troubleshooting and repair includes diagnosis and corrections of product malfunctions and failures.
____ 2.5 On-Site repair which is uninterrupted except when additional parts or resources are required. In such cases repair must be continued when such parts/resources are obtained.
____ 2.6 All labor, travel costs, shipping and parts, including consumables parts, required for repair at no additional cost.
____ 2.7 Unlimited number of visits as needed throughout the contract period.
____ 2.8 Access to the Agilent CrossLab Instrument Exchange service.
____ 2.9 One comprehensive Preventive Maintenance (PM) per year for the entire system equivalent to Agilent’s standard PM Checklist.
3. Safety:
____ 3.1 The service personnel must follow all laboratory safety rules and OSHA safety guidelines.
4. Other Specifications:
____ 4.1 The service personnel must provide a checklist or other detailed listing of all service work performed.
____ 4.2 Service personnel must demonstrate and document that the instrument is operating properly after service work is completed.
____ 4.3 On-Site service can be scheduled without additional telephone troubleshooting support.
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