Drone Show

The City of DeBary, Florida, is seeking sealed proposals for a comprehensive drone show through RFP 10-26, with the primary event being the 4th of July Celebration at Gemini Springs Park. The procurement requires a qualified contractor to develop and execute a creative, visually captivating drone show lasting a minimum of twenty minutes, synchronized with pre-approved musical scores. Contractors must have at least five years of experience in drone shows, with a minimum of three directly comparable completed projects, and must comply with all Federal Aviation Administration rules and restrictions. The evaluation criteria will assess proposals based on qualifications and experience (30 points), response to scope of work (40 points), and proposal price (30 points), totaling 100 points. Key deadlines include a question submission deadline of December 15, 2025, at 2:00 PM EST, and proposal due date of January 5, 2026, at 2:00 PM EST, with anticipated award notification and City Council approval on February 4, 2026.

The contract is intended for an initial three-year period with two potential one-year renewal options at the same prices, terms, and conditions. While no specific set-aside designations are mentioned, contractors must be registered and in active status with the appropriate state agency and comply with Florida's public records requirements, E-Verify employment verification, and all applicable federal, state, and local laws. Insurance requirements include Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Business Auto Liability of $1,000,000, and Commercial Umbrella coverage of $1,000,000. The estimated contract value is $45,000, with pricing to be negotiated for additional events beyond the initial 4th of July celebration. The City of DeBary reserves the right to award multiple contracts, reject all proposals, or cancel the RFP if determined to be in the City's best interest, with the pricing submission sheet offering options for drone shows ranging from 100 to 350 drones.