Drone Show Notice of Rejection

This is a Notice of Rejection issued by the City of DeBary, Florida, regarding RFP 10-26 for a comprehensive drone show service. The City solicited sealed proposals for drone show services, with the primary event being the 4th of July Celebration at Gemini Springs Park. The procurement required qualified contractors to develop and execute a creative, visually captivating drone show lasting a minimum of twenty minutes, synchronized with pre-approved musical scores. The question submission deadline was December 15, 2025, at 2:00 PM EST, and proposals were due on January 5, 2026, at 2:00 PM EST. The anticipated award notification and City Council approval was scheduled for February 4, 2026. The contract was intended for an initial three-year period with two potential one-year renewal options at the same prices, terms, and conditions.

Contractors were required to have at least five years of experience in drone shows with a minimum of three directly comparable completed projects, and evaluation criteria assessed proposals based on qualifications and experience (30 points), response to scope of work (40 points), and proposal price (30 points). The estimated contract value was $45,000, with pricing to be negotiated for additional events beyond the initial 4th of July celebration. Required insurance included Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Business Auto Liability of $1,000,000, and Commercial Umbrella coverage of $1,000,000. Contractors were required to comply with all Federal Aviation Administration rules and restrictions, be registered and in active status with the appropriate state agency, and comply with Florida's public records requirements, E-Verify employment verification, and all applicable federal, state, and local laws. The City of DeBary reserved the right to award multiple contracts, reject all proposals, or cancel the RFP if determined to be in the City's best interest.