10-26_-_Drone_Show_Notice_of_Rejection.pdf

This is a Notice of Rejection issued by the City of DeBary, Florida, concerning Request for Proposals (RFP) 10-26 for a comprehensive drone show. The City sought sealed proposals from qualified contractors to provide a drone show for events including, but not limited to, the 4th of July Celebration at Gemini Springs Park. The required drone show was to last a minimum of twenty minutes and be synchronized with pre-approved musical scores. The original question submission deadline was December 15, 2025, at 2:00 PM EST, with proposals due January 5, 2026, at 2:00 PM EST. Award notification and City Council approval were anticipated for February 4, 2026. The contract was structured for an initial three-year period with two potential one-year renewal options at the same prices, terms, and conditions.

The estimated contract value was $45,000, with pricing for additional events beyond the initial 4th of July celebration to be negotiated. Contractors were required to have at least five years of experience in drone shows with a minimum of three directly comparable completed projects, full compliance with Federal Aviation Administration regulations, and appropriate insurance coverage including $1,000,000 Commercial General Liability per occurrence and $2,000,000 aggregate, $1,000,000 Business Auto Liability, and $1,000,000 Commercial Umbrella coverage. Evaluation criteria allocated 30 points for qualifications and experience, 40 points for response to scope of work, and 30 points for proposal price. The City reserved the right to award multiple contracts, reject all proposals, or cancel the RFP if determined to be in the City's best interest. This document represents the City's rejection of the proposals received under this RFP.