Dreamswork Field Sod Replacement

West Virginia University, through its Board of Governors Department of Intercollegiate Athletics, is issuing a Request for Bids (RFB202690000686) for the removal and replacement of sod at Dreamswork Field in Morgantown, West Virginia. The procurement seeks qualified contractors to provide all labor, materials, tools, equipment, and services necessary to remove approximately 120,000 square feet of existing sod and install replacement sod across the fenced soccer field area. Deliverables include furnishing 1-1/2" thick cut Gameday turf or Gameday Jr turf from Tuckahoe Turf Farms, Inc., matching the sod currently installed at Dick Dlesk Soccer Stadium, with all work to be completed between April 13, 2026, and May 29, 2026. Required qualifications include demonstrated expertise in athletic field construction and renovation, with bidders mandated to have successfully renovated or constructed a minimum of three NCAA or professional-level sports fields with sod within the past five years for soccer or football applications. All sod removal and final grading must utilize precision laser-guided grading equipment, and bidders must self-perform grading, excavation, and sod replacement work rather than relying on subcontractors. Key deadlines include a mandatory pre-bid meeting and site visit on January 30, 2026, at 1:00 PM EST at Dreamswork Field (3450 Monongahela Boulevard), with contractor notification required by January 29, 2026, at 1:00 PM EST; a question deadline of February 3, 2026, at 12:00 PM EST; and a bid submission deadline of February 9, 2026, at 12:00 PM EST via the Mountaineer Marketplace website. Evaluation criteria emphasize contractor safety performance, including Experience Modification Rate (EMR) not to exceed 1.20, documented safety programs, and OSHA compliance history.

No set-aside designations or disadvantaged enterprise restrictions are specified in the procurement documents. Bidders must submit multiple compliance affidavits and certifications including a Drug-Free Workplace Affidavit, Purchasing Affidavit confirming no outstanding debt to the state or political subdivisions, and a Contractor Safety Evaluation Pre-Qualification Questionnaire. Successful bidders must obtain and maintain comprehensive insurance coverage including commercial general liability of not less than $1,000,000 per occurrence and $2,000,000 general aggregate, Workers' Compensation insurance per statutory limits, and Commercial Automobile insurance of $1,000,000 per occurrence, with West Virginia University named as additional insured on all policies. No incumbent vendors or current contractors are identified in the solicitation documents, and the project does not reference integration with existing infrastructure or technology systems. Bid pricing must be submitted on a net F.O.B. destination basis to WVU, with payment due within 45 days of invoice receipt, and successful bidders must provide bid bonds equal to five percent of the base bid plus all additive alternates issued by a surety company rated A- or better and licensed in West Virginia. No specific award value or budget range is disclosed in the procurement materials; however, the contract is contingent upon legislative appropriation of funds and becomes void if funding is not available after June 30, 2026. Award will be made to the lowest responsive and responsible bidder, with contract execution required within fifteen calendar days of intent-to-award notification.