Douglas Road Landfill Superfund Site ServicesBid Documents

The Indiana Department of Administration (IDOA) and Indiana Department of Environmental Management (IDEM) are soliciting proposals for Operations and Maintenance (O&M) services at the Douglas Road Landfill Superfund Site located in Mishawaka, St. Joseph County, Indiana. The procurement (RFP 25-83595) seeks a qualified environmental contractor to provide comprehensive maintenance and monitoring services for a 16-acre hazardous materials landfill and an associated 20-acre constructed remedial wetland. Required services include site security, fence inspections, landfill cap maintenance, gas system monitoring, groundwater sampling, quarterly progress reporting, and annual environmental reporting. The proposal evaluation will be conducted in three stages, with a total of 100 possible points distributed as follows: 50 points for management quality, 30 points for pricing, and additional points for diversity initiatives such as Buy Indiana Initiative (5 points), Minority Business Enterprise (5 points), Women Business Enterprise (5 points), and Indiana Veteran Owned Small Business (5 points) subcontractor commitments. The solicitation was posted on July 23, 2025, with proposals due on September 3, 2025, at 3:00 PM ET, and the initial contract term is two years with potential for two one-year renewals.

The procurement includes specific set-aside and participation goals for disadvantaged enterprises, including 8% for Minority Business Enterprises, 11% for Women Business Enterprises, and 3% for Indiana Veteran Owned Small Businesses. Respondents must complete various forms demonstrating compliance with these goals, including MWBE and IVOSB Subcontractor Commitment Forms. Vendors must be registered in the State of Indiana's Certified M/W/IVOSB list and provide a Valuable Scope Contribution (VSC) to the project. The current annual expenditure for these services is approximately $98,400, with the potential total contract value spanning up to four years. Proposers must submit comprehensive documentation including business proposals, technical proposals, cost proposals, economic impact forms, reference checks, and attestation forms. The state emphasizes local economic impact, requiring detailed information about Indiana-based employees and potential contributions to the state's workforce. Successful vendors must also comply with the state's emerging Risk and Assurance Management Program (RAMP) and demonstrate robust data security and management capabilities.