Door hardware and supplies

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Schools for the Deaf and Blind (WVSDB), is issuing a Centralized Request for Quote (CRFQ DBS2600000004) for a one-time purchase of door hardware and supplies. This solicitation comprises 13 line items totaling 292 units, including entrance locks (92 and 50 units of specified models), passage latches (10 units), classroom security locks (40 units), exit devices (3 Von Duprin 99F units), hanger hinges (12 units), door light kits (2 units), and various Schlage locksets and key blanks with quantities ranging from 6 to 50 units. All materials must be new and meet specific mandatory requirements including 626 finish specifications, designated lever designs, and full-size interchangeable cores (FSIC) with E keyway specifications for applicable items. The contract requires delivery within 15 calendar days of purchase order receipt to the WVSDB facility at 301 East Main Street, Romney, West Virginia, with FOB destination terms and risk of loss borne by the vendor until delivery. Award will be made to the vendor submitting the lowest overall total cost that meets all mandatory specifications, with vendors permitted to propose equal or alternate products if accompanied by manufacturer specifications demonstrating equivalency. Questions were due by November 5, 2025, at 3:00 p.m. EST, and sealed bids are due by November 18, 2025, at 1:30 p.m. EST to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305, with James W. Atkins serving as the buyer contact.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent contractors; however, vendors must maintain Commercial General Liability Insurance in the amount of $1,000,000 per occurrence and comply with all applicable federal, state, and local laws. Standard delivery charges must be included in bid pricing and cannot be invoiced separately, though expedited delivery charges may be billed separately if documented with original freight bills. Vendors must accept payment by electronic funds transfer and P-Card, with payment made in arrears upon receipt of proper invoice and goods; unit prices shall prevail in cases of discrepancy. Unacceptable items will be returned at vendor expense with no restocking charge, and the vendor must either replace items or provide full credit or refund at the Agency's discretion. No specific budget range or contract award value is provided in the solicitation documents; rather, vendors are required to complete unit pricing and extended total fields in their bid submissions, making the final contract value dependent on submitted pricing and the State's evaluation of lowest overall cost compliance with specifications.