Addendum No. 1 - CRFQ DBS2600000004.PDF
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- Attached to
- DOOR HARDWARE AND SUPPLIES
- Solicitation number
- CRFQ 0403 DBS2600000004 2
- Issued by
- Hampshire County, West Virginia
About this file
This Addendum No. 1 is issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Schools for the Deaf and the Blind (WVSDB) for a Centralized Request for Quote (CRFQ DBS2600000004) to procure door hardware and supplies. The solicitation seeks a one-time purchase of various door hardware items including entrance locks, passage latches, classroom security locks, exit devices, hinges, door light kits, key blanks, and related hardware. The line items consist of 13 distinct products with quantities ranging from 1 to 92 units, including 92 Entrance Lock 92 units, 10 Passage Latch 10S units, 50 Entrance Lock 53 units, 40 Classroom security 78RD units, and various Schlage, Von Duprin, and HPC branded components. Questions were due by November 5, 2025, at 3:00 p.m. EST, and the solicitation closes on November 18, 2025, at 1:30 p.m. All materials will be shipped to and invoiced to the Schools for the Deaf and Blind located at 301 East Main Street, Romney, West Virginia. Bids should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, with James W. Atkins serving as the buyer contact.
This addendum publishes vendor questions and responses clarifying specifications related to lockset finishes, lever trim designs, cylinder and core preparations, keyways, hinge types, door light kit specifications, and other technical requirements. Key clarifications include confirmation that certain Schlage locksets require full-size interchangeable cores (FSIC) with E keyway specifications, Von Duprin 99F exit devices in 626 finish with 996L lever function, and substitution allowances for discontinued items such as the HPC-SUT 600 with alternative multi-chambered plug holders. The responses direct vendors to reference specific sections (3.1.1 through 3.1.13) of the specifications document for detailed requirements on finishes, lever designs, and core preparations. Vendors must acknowledge receipt of this addendum by completing and submitting the included Addendum Acknowledgement Form with their bid; failure to acknowledge addenda may result in bid disqualification.
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Date Printed: Nov 13, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Miscellaneous
Proc Folder: 1813962 Reason for Modification:
Doc Description: DOOR HARDWARE AND SUPPLIES Addendum No. 1
Vendor questions and Responses
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2025-11-13 2025-11-18 13:30 CRFQ 0403 DBS2600000004 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James W Atkins
(304) 558-0094 james.w.atkins@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Nov 13, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM NO. 1
Addendum No. 1 issued to publish and distribute the attached information to the Vendor Community
The West Virginia Purchasing Division is soliciting bids on behalf of The West Virginia Schools for the Deaf and the Blind (WVSDB) to establish a contract for the one-time purchase of various door hardware and supplies per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
BLIND
301 EAST MAIN ST 301 EAST MAIN ST
ROMNEY WV ROMNEY WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Entrance Lock 92 6.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Extended Description:
Entrance Lock 92
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Passage Latch 10S 10.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Extended Description:
Passage Latch 10S
Date Printed: Nov 13, 2025 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Entrance Lock 53 50.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Extended Description:
Entrance Lock 53
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Classroom security 78RD 40.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Classroom security 78RD
Date Printed: Nov 13, 2025 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Von Duprin 99F or equal 3.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Extended Description:
Von Duprin 99F or equal
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Hanger Hinges or equal 12.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Hanger Hinges or equal
Date Printed: Nov 13, 2025 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Door Light Kit Rockwood or equal 2.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Extended Description:
Door Light Kit Rockwood or equal
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Schlage ND80JD or equal 8.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Schlage ND80JD or equal
Date Printed: Nov 13, 2025 Page: 6 FORM ID: WV-PRC-CRFQ-002 2020/05
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Schlage 20-079 or equal 6.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Extended Description:
Schlage 20-079 or equal
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 HPC - SUT 600 or equal 1.00000 EA
Comm Code Manufacturer Specification Model #
31160000
HPC - SUT 600 or equal
Date Printed: Nov 13, 2025 Page: 7 FORM ID: WV-PRC-CRFQ-002 2020/05
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Schlage 101.46B Key Blanks or equal 50.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Extended Description:
Schlage 101.46B Key Blanks or equal
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Schlage ND53JC FSIC Entrance Function or equal
40.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Schlage ND53JC FSIC Entrance Function or equal
Date Printed: Nov 13, 2025 Page: 8 FORM ID: WV-PRC-CRFQ-002 2020/05
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Schlage ND44S SPA Hospital Privacy function, or equal
20.00000 EA
Comm Code Manufacturer Specification Model #
31160000
Extended Description:
Schlage ND44S SPA Hospital Privacy function, or equal
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions due by 3:00pm EST 2025-11-05
SOLICITATION NUMBER: CRFQ DBS26*04
Addendum Number: 1 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
1. Vendor questions and Responses
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as
Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an
Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Vendor Questions
CRFQ DBS26*04
Q1. All Locksets – Are these all Schlage ND series locksets?
A: Please see Section 3: General Requirements in specifications.
Q2. All Locksets – Are they all with Sparta Levers?
Q3. All Locksets - What finish is required?
Q4. All Locksets – Are any indicators required? If so, we need to know what indicator, inside and/or outside.
A: Please see 3.1.13 in the specifications for this information
Q5. All Locksets – Item 4 states Full size IC Core (RD) – if the core is required, please provide the keyway
Items 8 & 12 indicate Full size IC Core prep, less core – Items 1,3,& 4 do not specify if cylinder, FSIC or SFIC. Please clarify for each item.
A: E keyway.
FSIC
Q6. Item 5 – Von Duprin 99F – please confirm the function, if standard trim, length, and any options you require.
A: Please see 3.1.5 in the speficiations. Standard length
Q7. Item 6 – Please supply full information on the type and length of hinge required.
A: Please see 3.1.6.2 in specifications
Q8. Item 7 – Are these Rockwood LT-B1, B2, B3, or B4? Do you need them with or without glass? Size?
A: Please see 3.1.7 in the specifications
Q9. Item 11 – What is the keyway required?
A: As listed in 3.1.11.1 L keyway
Q10. Line#1: You call out lock function, but do not call out the Lever Trim Design, finish, and Cylinder or Core Prep required.
A: Please see 3.1.1 in specifications
Q11. Line#2: You call out lock function, but do not call out the Lever Trim Design, and finish.
A: Please see 3.1.2 in the specifications
Q12. Line #3: You call out lock function, but do not call out the Lever Trim Design, finish, A: Please see 3.1.3 in the specifications
Q13. Line#4: You call out lock function, but do not call out the Lever Trim Design, finish, A: Please see 3.1.4 in the specifications
Q14. Line#5: You call out the series of exit device, but do not call out a trim or finish. Is this exit only or do you need a trim? Please advise.
A: Please see 3.1.5 in the specifications
Q15. Line #6: Do you have a preferred brand and series of hinge?
A: Please see 3.1.6 in the specifications
Q16. Line#7: Which Rockwood lite kit would you like, also which finish, which options?
Q17. Line#7: Which Rockwood lite kit would you like, also which finish, which options?
Q18. Line #8: You call out lock function, but do not call out the Lever Trim Design, finish, A: Please see 3.1.8 in the specifications
Q19. Line #11: Please advise which keyway is needed, the number provided is not a keyway.
A: Please see 3.1.11 in the specifications
Q20. Line #12: You call out lock function, but do not call out the Lever Trim Design, finish, A: Please see 3.1.12 in the specifications
Q21. Line#13: You call out lock function, but do not call out the Lever Trim Design, and finish.
A: Please see 3.1.13 in the specifications
Q22. 3.1.5 Von Duprin 99-F Rim Exit Device
What trim style? Standard 996L would be a lever style but "pull" is mentioned in the initial request
The 99 series does not come in the 630 finish, with 626 being the closest. If a 630 finish is required, that would have to be a 98 series.
A: If 99 series is not available in 630 finish, 626 finish would be the preferred option. 996L is the correct lever function needed
Q23. 3.1.10 HPC - SUT 600
This item has been discontinued, according to HPC. Is the preferred style a single solid plug holder (CPH-10) or a multi-chambered holder (similar to CPH-5)?
A: If the selected item has been discontinued, provide an option that allows for for holding multiple different size plugs
Q24. 3.1.11 101.48B key blanks
Is this referencing the 35-101 L 6-pin key blank?
A: This would be for the L keyway 6 pin units
Q25. 3.1.12 Schlage ND 53 JD SPA FSIC 626 Entrance function
Would the occupancy indication be interior or exterior? What handing?
A: Change 3.1.12.3 to read as follows: Must be field ready for proper interchangeable cores
Q26. 3.1.13 Schlage ND 44 S SPA 626 Hospital Privacy Function
Would the occupancy indication be interior or exterior? What handing?
A: Omit 3.1.13.3 – No indicator required
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ DBS26*04
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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