Docuware Q2CY2023

This is a small purchase with sole source conditions for document imaging and microfilm production services related to the Illinois Environmental Protection Agency's (IL EPA) records management program. The contract, titled "Docuware Q2CY2023", requires services such as scanning and storing document and drawing images, microfilming scanned images, providing microfilm rolls and copies, on-site imaging assessments, and technical support. The goal is to convert hard copy records to digital format for ease of access and to save records storage space, while also creating microfilm for long-term or permanent records retention. The price list provides unit costs for these services, with pricing ranging from $0.0461 per scanned and stored document image to $55.00 per roll of 16mm film. Additional fees are listed for on-site user imaging assessments and technical support. The contract term is not specified, but the documentation indicates these services are an ongoing need for the agency.

The contract is a small purchase with sole source conditions, with the IL EPA as the funding source. No subcontractors are disclosed, and the contract includes standard State of Illinois terms and conditions. The documents do not mention any set-asides, incumbent vendors, or current contractors. The total estimated contract value is $99,999, though the actual award value may vary based on the agency's needs and utilization of services.