Document Shredding and Disposal Services Region 3

The Texas Health and Human Services Commission (HHSC) is soliciting competitive bids for Document Shredding and Disposal Services for Region 3, covering facilities throughout the Dallas-Fort Worth Metroplex and surrounding cities, including counties like Johnson, Navarro, Wise, Denton, Fannin, Cooke, and Grayson. The solicitation (IFB No. HHS0015888) seeks a vendor to provide secure document destruction services, including storage bins, transportation, and disposal that complies with federal and state privacy standards such as HIPAA, IRS, and Texas government regulations. Bidders must demonstrate a minimum of three years of relevant experience, provide comprehensive background checks for personnel, and maintain specific insurance coverages including commercial general liability, workers' compensation, and professional liability. The contract will begin upon award and expire on August 31, 2025, with options for two additional one-year renewals. Evaluation criteria will consider the bidder's ability to meet specifications, performance delivery requirements, and pricing, with HHSC reserving the right to make single or multiple awards to achieve the best value for the state. Responses must be submitted electronically via email or the HHS Online Bid Room by April 9, 2025, at 10:30 AM, with a complete response package including required exhibits, references, and qualification documentation.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide detailed pricing for different bin sizes (64 and 94 gallon), console services, and emergency services, with a firm, fixed pricing structure that may allow for potential adjustments based on the Consumer Price Index. While no incumbent vendors are directly mentioned, the solicitation requires bidders to submit three verifiable references for similar contracts within the past three years, demonstrating prior experience in document destruction services. Vendors must complete a comprehensive Bidder Reference Qualifications form, detailing company background, employee counts, geographic operational limits, industry certifications, and staff licenses. The document suggests a systematic approach to waste management across multiple public sector facilities, with careful consideration of bin types and quantities. Although a specific budget range is not provided, the detailed facility location list indicates a substantial service requirement spanning 16 different counties and multiple government facilities across Texas.