DOCJT Shoot House Materials

The Commonwealth of Kentucky Department of Criminal Justice Training issued Request for Quotation (RFQ) 758 1900000037 on October 12, 2018, with a closing deadline of October 19, 2018, at 1:30 p.m. ET for the procurement of shoot house materials. The solicitation seeks lumber products including 387 2x4x8 whitewood wall studs, 160 sheets of 23/32 CAT PS2-10 tongue and groove OSB, and two 6x6x8 severe weather posts; doors and hardware comprising 28 primed hollow core prehung doors 36x80, one bifold door 36x80, and 28 privacy door knobs; fasteners such as three 30-pound boxes of 3.5-inch nails, six 15-pack concrete anchor kits, and two 10-pack wedge anchor kits; structural components including two 6x6 wood-to-wood bases; and finishing materials consisting of three 5-gallon containers of flat black latex paint and three 25-pound boxes of drywall screws. All materials must be delivered to the Department of Criminal Justice Training at Funderburk Building, EKU, 521 Lancaster Avenue, Richmond, Kentucky 40475. The solicitation specifies preferred manufacturers including ReliaBilt for doors, Gatehouse for door knobs, Fas-n-Tite for nails, Tapcon and Red Head for anchors, Valspar for paint, and Grip-Rite for drywall screws, with vendors proposing alternate brands required to submit descriptive literature to verify equivalency. Bids must be submitted physically to the Finance Office of Procurement Services at 702 Capitol Avenue, Capitol Annex Room 095, Frankfort, Kentucky 40601, with all pricing to remain firm for a minimum of sixty calendar days following the bid due date. Award determination will utilize a Best Value ranking approach with Price accounting for 90 points (with lowest bidder receiving maximum points) and Delivery in Business Days accounting for 10 points (with fastest delivery time receiving maximum points), with contractors subject to a one percent daily deduction from invoices for each day delivery dates are missed.

This solicitation requires Group All bidding, meaning vendors must bid all line items to be considered responsive. Resident bidders and qualified bidders are eligible to receive preferential consideration; resident bidders receive reciprocal preference equal to the preference given by their home state, while qualified bidders including Kentucky Correctional Industries receive a 20 percent preference and other qualified nonprofits receive a 15 percent preference. Contractors must comply with Kentucky sales and use tax registration requirements, non-discrimination provisions, Executive Order 11246, and various Kentucky statutes including campaign finance and ethics laws. All proposed pricing must be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, inclusive of shipping and freight costs. No incumbent vendors or budget range information is specified in the solicitation documents. Vendors may submit questions regarding the RFQ requirements using the standardized Vendor Question Form (Attachment E) to facilitate transparent communication and ensure all potential bidders receive consistent information regarding project specifications and contractual terms.