DOC/HVAC chiller rentals/KV

The Illinois Department of Corrections has issued Invitation for Bid (IFB) B-51960 for the rental of HVAC chiller units at Pontiac Correctional Center. The procurement seeks two 60-ton air-cooled portable chillers with delivery, installation, and rental services to provide essential cooling capacity for the Administration and Programs buildings during summer months without which the facility cannot operate. The scope of work includes delivery and installation of the chiller units by June 1 of each contract year, installation of water connection hoses and temporary electrical cables, and all necessary labor, tools, and equipment for a two-year contract term. Bidders must ensure the chillers meet specific technical specifications including microprocessor control centers, single-point power connections, and operational capability ranging from 0 degrees Fahrenheit to 135 degrees Fahrenheit, with brine mode operation to 15 degrees Fahrenheit. The vendor must comply with Illinois Department of Corrections security rules and background check requirements, with all on-site work scheduled Monday through Friday between 8:00 a.m. and 4:00 p.m., excluding holidays. Bids must be submitted electronically through BidBuy by the May 1, 2026 deadline, with questions required to be submitted no later than seven days prior to bid opening. Award will be made to the lowest priced responsive and responsible bidder, with the bid remaining firm for 120 days from opening, and the contract term is estimated with maximum total payments to be determined by the State prior to execution.

Vendors must possess an active and unexpired State of Illinois Vendor Registration Number or complete the standard Vendor Disclosure forms, and all vendors must certify compliance with prevailing wage requirements as the contract involves services on a public work project. The procurement does not identify any incumbent vendors or current contractors in the documentation provided. Vendors responding to this solicitation must provide proof of required insurance coverage including $1,000,000 general commercial liability per occurrence and $2,000,000 annual aggregate, along with auto liability and worker's compensation coverage. Subcontracting is permitted; however, subcontracts with annual values exceeding $100,000 require prior written State approval and submission of the same certifications required of the primary vendor. While no explicit set-asides for disadvantaged enterprises are noted in the solicitation, vendors may claim applicable Illinois Procurement Code preferences, including the Illinois Business Preference and Domestic Product Preference, by submitting appropriate affidavits and documentation. A $15 administrative fee is required for any contract awarded for $1,000 or more, to be deducted from the first payment, and the contract may be partially or fully funded with federal funds, with the percentage disclosed upon notice of award.