DOC-DIX CC- Ice Makers; Ice Bins -JL

The Dixon Correctional Center in Livingston County, Illinois, is conducting a procurement for commercial ice makers and corresponding ice storage bins through a Basic Ordering Agreement (BOA). The solicitation seeks five water-cooled ice makers capable of producing 400-550 pounds per day, with a 22" width and operating on 115V power, along with five complementary ice storage bins capable of holding at least 350 lbs. The contract will be awarded through a small purchase method, with bids due electronically via Bid Buy or email by August 28, 2025. Delivery is specified to the correctional center's sallyport/general store within 30 days of contract award, with acceptance hours limited to Monday through Friday, 8:00 a.m. to 2:00 p.m., excluding state holidays. The contract term begins upon signature of both parties and will conclude on June 30, 2026, with funding sourced from state appropriations for fiscal year 2026.

The procurement includes standard state provisions for equal opportunity requirements and potential tax credits for hiring qualified veterans and certain ex-offenders. Vendors must comply with comprehensive standard terms and conditions, including maintaining $1,000,000 per occurrence in general commercial and auto liability insurance. The contract value is under $50,000 and will be procured using F.O.B. destination pricing, with all transportation and handling costs to be covered by the vendor. Vendors must be current on tax payments, transfer all manufacturers' warranties to the state, and maintain contract-related books and records for three years after completion. The state reserves the right to suspend or terminate the contract based on performance, funding availability, or convenience, with protections ensuring vendor compensation for services already rendered. Potential respondents should carefully review the attached Standard Terms and Conditions document, which outlines detailed operational and financial expectations for contractors.