DOC Complete Chemical Cleaning Manufacturing Packaging, Sales, Distribution

The Rhode Island Department of Corrections issued Request for Proposals (RFP26006581) on April 28, 2026, seeking a qualified vendor to provide complete chemical cleaning services encompassing manufacturing, packaging, sales, distribution, and comprehensive training support for DOC facilities statewide. The vendor must deliver cleaning chemicals that meet specified performance standards for sanitation and facility maintenance operations, demonstrate capability in chemical formulation and regulatory compliance with applicable health and safety standards, and provide detailed training to DOC staff on proper chemical handling, application, and safety protocols. Key deliverables include consistent product quality and availability across multiple DOC facilities, full supply chain management from production through delivery, and documented pricing structures with service level agreements. Proposals must be submitted electronically through Ocean State Procures by May 27, 2026, at 11:00 AM EDT, with vendor questions accepted through May 15, 2026, at 3:00 PM EDT. The initial contract period will commence July 1, 2026, for three years with options to renew for up to two additional 12-month periods contingent upon vendor performance and fund availability. Evaluation criteria include cost-based scoring where the lowest cost proposal receives 100 percent of available cost points with other vendors scored proportionally, as well as ISBE (Minority Business Enterprise, Women Business Enterprise, and Disability Business Enterprise) participation evaluation. The State requires vendors to maintain specified insurance coverage including general liability ($1,000,000 combined single limit), workers' compensation ($100,000 each accident), and automobile liability ($1,000,000 each occurrence), with proposals remaining irrevocable for 180 days following opening.

Bidders must complete and submit the Supplemental Bidder Attestation form certifying that their company and all affiliated entities, subsidiaries, and subcontractors do not have conflicts of interest with state officials involved in the RFP process and have not materially participated in the RFP's formation. The State encourages ISBE participation and requires vendors to meet or exceed proposed utilization rates for certified minority business enterprises, women business enterprises, and disability business enterprises throughout the contract term, with separate MBE/WBE participation plan forms required for each subcontractor or supplier. Being a current or past state vendor does not constitute a disqualifying conflict of interest. All MBE/WBE subcontractors must be certified by the Rhode Island Division of Equity, Diversity & Inclusion MBE Compliance Office at bid submission, while disability business enterprises must be certified by the Governor's Commission on Disabilities. Delivery terms are Free On Board Destination with vendor-specified payment terms, and a 0.33 percent contract administrative fee will be withheld from invoice payments. No specific budget range or award value is disclosed in the available solicitation documents.