DMH Small Purchase PMHC Loading Dock Repair

The Illinois Department of Mental Health is soliciting bids through a small purchase procurement (B-51964) for loading dock repair and upgrades at the Petersburg Mental Health Center located at 901 Southwind Road, Springfield, Illinois. The project scope encompasses installation of a new loading dock lift with a minimum 6,000-pound lift capacity featuring a checkered plate steel deck (72" to 96" wide by 120" long), a minimum raised height of 60 inches, handrails, fixed toe boards, and a flip-down/up ramp on the truck side, along with I-beam dock bumpers and removal and disposal of existing equipment. The dock I-beam must meet minimum specifications of 10 inches, 3/8 inch thick, 52 inches above grade, and 3 feet below grade with a 2-foot round footing; the lift will be powered by a three-phase or single-phase 60-hertz external electric motor connected to the facility breaker panel. Vendors are responsible for all labor, materials, tools, equipment, and supplies required for project completion, including any asphalt or concrete pad repair or replacement, utility locates for excavation work, and all applicable permits and licenses. All work must comply with IDPH, EPA, and OSHA regulations and be completed no later than June 30, 2026, with work hours limited to 7:00 AM to 4:30 PM during regular business days unless otherwise authorized. A mandatory pre-submission conference was held on April 16, 2026, at 10:00 a.m. at the facility, with attendance required for bid responsiveness, and the solicitation deadline is April 24, 2026. Vendors must also provide a three-year materials and labor warranty commencing from the project completion date.

Bidders must comply with the Illinois Prevailing Wage Act and pay workers no less than prevailing wage rates established by the Illinois Department of Labor for Sangamon County, maintain an Illinois office as their primary place of employment, employ at least 90 percent Illinois laborers during periods of excessive unemployment, and provide proof of a U.S. Department of Labor Apprenticeship and Training Certificate or Program Letter. All vendors must execute the Standard Illinois Certifications form (Version 26.2) affirming compliance with 34 enumerated requirements covering legal eligibility, financial standing, workplace safety, anti-discrimination standards, drug-free workplace compliance, environmental law adherence, and prevailing wage compliance, with annual recertification required for contracts exceeding one year. Vendors bidding on this construction project must carry general commercial liability insurance of $1,000,000 per occurrence with a $2,000,000 annual aggregate, auto liability coverage of $1,000,000 per occurrence, workers' compensation insurance as required by law, and builder's risk insurance with the State named as additionally insured. A $15 Minority Contractor Initiative fee applies if the contract exceeds $1,000. The contract is subject to the Illinois Prompt Payment Act, with vendor invoices due no later than July 31 following the fiscal year in which services are performed, and the State reserves the right to terminate for convenience with 30 days' notice or if appropriated funds become unavailable. No specific award value or budget range is disclosed in the procurement documents.