District wide cafeteria table stock order

Buffalo Public Schools in Erie County, New York, is soliciting bids for a district-wide cafeteria table stock order through Bid 26-0626-027, seeking to establish a standing stocking order for new cafeteria tables for the 2026 fiscal year. The procurement specifically covers three table types: a 12-foot mobile bench cafeteria table with a particleboard core, a 10-foot mobile cafeteria table from National Public Seating that seats 8-12 people, and a 60-inch diameter round mobile stool cafeteria table with a plywood core. The district requires 25 tables total, with delivery, setup of new tables, and removal of old tables included in the scope of work. Key procurement dates include a question submission deadline of October 14, 2025, with answers posted by October 17, 2025, and a bid closing date of October 27, 2025. The tentative award date is November 19, 2025, with the contract term running through June 30, 2026. Evaluation will be based on the lowest price, with the district reserving the right to split awards among respondents.

The procurement emphasizes Minority and Women-Owned Business Enterprise (MWBE) participation, requiring vendors to complete a Subcontractor Listing and MWBE Utilization Plan. Vendors must submit comprehensive documentation including an Equal Employment Opportunity (EEO) Employer Information Report detailing workforce demographics. Based on the bid tabulation, the total contract value ranges from approximately $62,414 to $177,079, with School Outfitters appearing to have submitted the lowest bid. Vendors must comply with strict procurement regulations, including a Non-Collusive Bidding Certification and adherence to contact restrictions outlined in New York State Finance Law 139-J. Insurance requirements are in place, with mandatory policy limits of $500,000 per person and $1,000,000 per accident for bodily injury, and $300,000 for property damage. Proposals must remain valid for 90 days past the closing date, and bidders can submit responses either by mail or through the BPS BONFIRE electronic portal.