11-5410-002 - OFFERING SPECIFICATIONS - BID 26-0626-027 CAFETERIA TABLES DISTRICT WIDE.pdf
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- Attached to
- DISTRICT WIDE CAFETERIA TABLE STOCK ORDER
- Solicitation number
- BID 26-0626-027
- Issued by
- Erie County, New York
About this file
This is a Procurement Offering document from Buffalo Public Schools for Bid 26-0626-027 regarding Cafeteria Tables. The district is seeking to establish a standing stocking order for cafeteria tables to be purchased throughout the entire district for the 2026 fiscal year, with delivery, setup, and removal of old tables included. The bid covers three specific table types: a 12-foot mobile bench cafeteria table with a particleboard core and powder-coated frame, a 10-foot mobile cafeteria table from National Public Seating that seats 8-12 people, and a 60-inch diameter round mobile stool cafeteria table with a plywood core. The solicitation was released on 09/30/2025, with questions due by 10/14/2025, answers posted by 10/17/2025, and the offering closing on 10/27/2025. The tentative award date is 11/19/2025, with the contract term running from that date through 06/30/2026.
The procurement is structured as a Request for Bid (RFB) with the award basis being the lowest price. The district allows the award to be split among respondents and consolidated, and subcontractors may be used. Insurance is required, but no bid bond, performance bond, or formal contract is mandated. Proposals must remain valid for 90 days past the closing date. Bidders can submit responses either by mailing two printed copies and one electronic copy or electronically through the BPS BONFIRE portal. The tables specified have various features including MAS Green certification, UL listing, lifetime warranties, and specific dimensional and weight capacity requirements. The procurement is intended to replace existing cafeteria tables across the Buffalo Public Schools district.
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Text version
BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING
BID 26-0626-027 CAFETERIA TABLES
Offering Summary
SUMMARY:
The district is looking to bid out a standing stocking order for different cafeteria tables. This will include delivery and set up of new cafeteria tables and removal of old unwanted tables as needed for the 2026 fiscal year (pricing will need to remain in place until 06/30/2026).
DESIGNATED CONTACTS:
Owner (Primary): Ruth Conner, Director of Food Service Buyer (Copy To): Michael Moran, Buyer
The dates specified on the timeline of this offering are subject to change via addendum
TIMELINE:
Release Date: 09/30/2025 4:00 PM Advertise Dates:
Questions Due*: 10/14/2025 8:00 AM - Website/BONFIRE 09/28/2025 Answers Posted: 10/17/2025 4:00 PM - Buffalo News 09/30/2025 Offering Closed: 10/27/2025 9:30 AM - Contract Reporter 09/28/2025
- Rocket 10/02/2025 Tentative Award: 11/19/2025 - Criterion 10/04/2025
Public Opening Time and Location: Monday October 27nd, 2025 – 65 Niagara Square, RM 816 City Hall
*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities
PROCUREMENT DATA:
Requisition: 3601922
BPS Commodity Code: 048 – Cafeteria Equipment Prior Offering: N/A Prior Awardee: N/A Prior Award Period: N/A Current Year Award: N/A
OFFERING DATA:
Dates are approximate and dependent upon the award date.
Initial Award & Contract Term: 11/19/2025-06/30/2026 Extensions: N/A Maximum Term End: 06/30/2026
Offering Summary
OTHER OFFERING PARAMETERS:
Type of Offering: RFB Basis of Award: Lowest price
Award may be split among respondents: Yes Award may be consolidated: Yes Subcontractors may be used: Yes Insurance is required: Yes NYS DOL Prevailing Reference: N/A Response Surety Required (“Bid Bond”) No Performance Bond Required: No Formal contract required: No Proposals valid for: 90 days past closing minimum
SUBMITTAL OPTIONS:
Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.
Submittals may be mailed OR submitted electronically per the instructions below:
Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.
Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:
https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.
Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on previous page.
THIS PAGE RESERVED FOR OFFERING
SUMMARY
Offering Specification
PRODUCT SPECIFICATIONS
These will be ordered as needed throughout the entire district. This bid is for the entirety of the 2026 fiscal year (through 6/30/2026). Additionally, this will include removal of old broken tables the order is replacing.
Item 1-
ITEM# SKU: LNT-GNI1021-MOBILE BENCH CAFETERIA TABLE W/ PARTICLEBOARD CORE &
POWDER COAT FRAME (30'W X 12'L); OR EQUAL
Product Weight (Lbs) 329
Assembly Assembled
Casters/Glides 4 thermo-polyurethane casters w/ tamper-proof non-marring nylon steel insert glides
Edge Band Material T-mold
Frame Finish Powder coat
Frame Material 14-gauge steel
Overall Height 29" H
Overall Length 12' L
Overall Width 30" W (56" W including benches)
Seat Height 17" H
Seating Capacity Up to 14
Storage Dimensions 56" W x 35 1/2" D x 81" H
Table Finish Gray or EQUAL
Table Material Particleboard core w/ high-pressure laminate finish
Table Shape Rectangle
Testing Certifications MAS Green certified; UL Listed
Warranty Lifetime
Offering Specification
Item 2 – NPS Mobile Cafeteria Table - 30" W x 10' L - Seats 8-12 (National Public Seating NPS MTFB10) COLOR: GRAY or Equal
Length 121 in
Width 56 in
Height 29 in
Weight Capacity 250 lbs
Seat Width 10 in
Seat Height 17 in
Folded Width 35 in
Table Width 30 in
Folded Length 56 in
Folded Height 68-1/2 in
Table Length 121 in
Assembly Required No
Frame Color Family Black
Manufacturers Part Number MTFB10-MDF-PE-Oak
Shape Rectangle
Brand National Public Seating
Type Mobile Cafeteria Table with Fixed Bench
Top Color Family Varying
Foldable Yes
Offering Specification
Style Cafeteria Table
Number of Seats 12
Seat Color Family Varying
Description Cafeteria Table
Frame Material Steel
Top Edge Protect-Edge
Seat Material MDF
Top Material MDF
Item 3-
Round Mobile Stool Cafeteria Table w/ Plywood Core & Powder Coat Frame (60" Diameter)
LNT-GNI5025
Product Weight (Lbs) 269
Assembly Minor assembly required
Casters/Glides 4 thermo-polyurethane casters w/ tamper-proof non-marring nylon steel insert glides
Edge Band Material Protect Edge (epoxy resin)
Frame Finish Powder coat
Frame Material 14 gauge steel
Overall Height 29" H
Seat Height 17" H
Seat Size 13" diameter
Seating Capacity 8 people
Stool/Bench Material Polystyrene plastic
Storage Dimensions 38" W x 81" D x 54 1/2" H
Offering Specification
Table Diameter 60" Diameter
Table Material Plywood core w/ laminate finish
Table Shape Round
Testing Certifications MAS Green certified; UL Listed
Warranty Lifetime
Weight Capacity 300 lbs/table; 250 lbs/stool
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