12-5410-003 SUBMISSION INSTRUCTIONS - BID 26-0626-027.pdf
PDF 229 KB Posted
- Attached to
- DISTRICT WIDE CAFETERIA TABLE STOCK ORDER
- Solicitation number
- BID 26-0626-027
- Issued by
- Erie County, New York
About this file
This document contains Submission Instructions for Suppliers from Buffalo Public Schools, detailing the requirements for participating in a digital procurement opportunity through the Bonfire portal. The solicitation is for cafeteria and lunchroom furnishings, specifically mobile bench tables, with a submission deadline of November 4, 2025 at 9:30 AM EST. Potential vendors must submit an Intent to Bid by October 27, 2025, and can ask questions during the period from September 30, 2025, to October 14, 2025. The submission requires multiple documents, including a required Offering Questionnaire (Q-24BO), Voluntary Surveys (Q-68FK), a BidTable (25-0625-085), Narrative to Cost, and various certifications such as Non-Collusive Bidding Certification, Insurance Certificate, Equal Opportunity Form, and References.
The procurement process requires vendors to upload documents through the Bonfire portal, with a maximum file size of 1000 MB. Submission materials must be in specific formats, primarily Excel (.xlsx) for questionnaires and BidTables, and PDF (.pdf) for most other documents. The solicitation allows for multiple file uploads for most document types and specifies commodity codes under the UNSPSC system. Technical support is available through Bonfire at Support@GoBonfire.com, and the minimum system requirements include using Microsoft Edge, Google Chrome, or Mozilla Firefox with JavaScript and browser cookies enabled. Vendors will receive an email confirmation with a unique confirmation number upon finalizing their submission.
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Offering Questionnaire
(Q-24BO)
Questionnaire:
Excel (.xlsx)
1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Voluntary Surveys (Q-
68FK)
Questionnaire:
Excel (.xlsx)
1 Optional
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Signed Non- Collusive Bidding Certification
File Type: PDF (.pdf)
Multiple Required
Insurance Certificate
File Type: PDF (.pdf)
Multiple Required
Completed Equal Opportunity Form
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
References File Type: PDF (.pdf)
Multiple Required
Disclosure Narrative
File Type: PDF (.pdf)
Multiple Optional
Debarment Narrative
File Type: PDF (.pdf)
Multiple Optional
Certifications File Type: PDF (.pdf)
Multiple Optional
Policy 5414
(MWBE)
Compliance Narrative
File Type: PDF (.pdf)
Multiple Optional
Subcontractor File Type: PDF Multiple Optional
Documentation (.pdf)
Anti-Lobbying Narrative
File Type: PDF (.pdf)
Multiple Optional
Other Vendor Information (as needed)
File Type: PDF (.pdf)
Multiple Optional
25-0625-085
(BT-26AL)
BidTable: Excel (.xlsx)
1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
NARRATIVE
TO COST
File Type: PDF (.pdf)
Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 561214
Cafeteria and lunchroom furnishings
UNSPSC 56121401 Mobile bench tables
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/204751.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/204751.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/204751
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Oct 27, 2025 9:30 AM EDT.
The Question period for this opportunity starts Sep 30, 2025 4:00 PM EDT. The Question period for this opportunity ends Oct 14, 2025 8:00 AM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Nov 04, 2025 9:30 AM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally.
Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .