District Fuel Bid

Northwest Community Schools, located in Jackson, Michigan, is issuing a Request for Proposals (RFP) for fuel procurement to supply its automotive fleet. The district seeks sealed bids for gasoline and diesel fuel to service 21 diesel buses, 6 pick-up trucks, and 2 vans. Bids must be submitted by 10:00 a.m. on May 1, 2026, to Ally Salow, Director of Business and Finance, at 6900 Rives Junction Road, Jackson, MI 49201, with official acceptance and awarding scheduled for the Board of Education meeting on May 11, 2026. Successful bidders must provide onsite fuel tanks equipped with automated pumping systems and online usage reporting capabilities accessible to the school's business office. The district requires Ultra Low Sulfur Diesel Fuel and mandates detailed monthly billing statements that include date, time, vehicle identification number, department, odometer reading, fuel volume, price per gallon, total cost, and year-to-date purchase information, along with the basis for billing costs to enable verification. Vendors must provide cost per gallon pricing for both diesel and gasoline on four specific dates—January 17, February 21, March 12, and April 24, 2026—and disclose any additional costs such as credit card or billing fees. The contract shall remain in effect for a minimum of sixty days from the award date.

The RFP does not specify any set-aside designations, disadvantaged enterprise restrictions, or preferences for particular organization types, and no incumbent vendors or current contractors are identified in the procurement documents. The district reserves the right to accept or reject any or all bids submitted. No specific budget range or award value is stated in the available documentation; however, prospective bidders should anticipate that the contract value will depend on actual fuel consumption across the fleet during the contract term. Interested vendors should contact the district directly for any additional clarification regarding technical specifications, pricing evaluation criteria, or other bid requirements.