Fuel RFP.pdf
PDF 657 KB Posted
- Attached to
- District Fuel Bid
- Solicitation number
- RFP NWCS 260000001782 1
- Issued by
- Kalamazoo County, Michigan
About this file
This is a fuel Request for Proposals (RFP) issued by Northwest Community Schools, located in Jackson, Michigan. The district is soliciting written bids for gasoline and diesel fuel to supply an automotive fleet consisting of 21 diesel buses, 6 pick-up trucks, and 2 vans. Sealed bids must be submitted by 10:00 a.m. on Friday, May 1, 2026, to Ally Salow, Director of Business and Finance, at 6900 Rives Junction Road, Jackson, MI 49201. The bid will be presented to the Board of Education on May 11, 2026, for official acceptance and awarding. The contract shall remain in effect for a minimum of sixty days from the award date.
Bidders must provide onsite fuel tanks with automated pumping systems and online usage reporting capabilities for the school's business office. The district requires Ultra Low Sulfur Diesel Fuel and requests that bidders provide detailed billing and statement procedures that include date, time, vehicle identification number, department, odometer reading, fuel volume, price per gallon, total cost, and year-to-date purchase information on a monthly basis. Bidders must also supply the basis for billing costs with each statement to enable cost verification. The bid comparison sheet requires vendors to provide cost per gallon pricing for both diesel and gasoline on four specific dates: January 17, February 21, March 12, and April 24, 2026. Bidders should list any additional costs such as credit card or billing fees. The district reserves the right to accept or reject any or all bids.
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Text version
NORTHWEST COMMUNITY SCHOOLS
“The Direction of Greatness” Jackson, Michigan 517-817-4700 www.nwschools.org We are…Northwest! Go Mounties!
Northwest Community Schools is now accepting written bids (using the enclosed bid sheet) for gasoline and diesel fuel. Deadline for a written and sealed bid is 10:00 a.m., Friday, May 1, 2026.
Please forward your sealed bid in a marked envelope to:
Ally Salow, Director of Business and Finance
6900 Rives Junction Rd Jackson, MI 49201
“Fuel Bid”
This item is being added to the May 11, 2026, Board Agenda for official acceptance and awarding of the bid.
BILLING: Bidders are to include a detailed description of the billing/statement options and procedures, including examples. Such detailed billing information as date and time of fueling, vehicle identification number, using department, odometer reading, volume of purchase, price per gallon of purchase, total cost of purchase, and year-to-date purchases will be considered by the school. The product cost should reflect the correct tax status. All billing statements should be received by the school at least once monthly.
VERIFICATION OF COSTS: With each billing/statement, the supplier must provide the school the basis for billing cost. This must be included with each billing/statement so that the school can verify cost.
ADDITIONAL COSTS: Please list additional costs below (i.e., credit cards, billing fees, etc.).
This bid shall be in effect for a minimum period of sixty (60) days.
NORTHWEST COMMUNITY SCHOOLS RESERVES THE RIGHT TO ACCEPT OR REJECT ANY
OR ALL BIDS.
NORTHWEST COMMUNITY SCHOOLS
SPECIFICATIONS
AUTOMOTIVE FLEET FUELING PROGRAM
TYPE AND NUMBER OF VEHICLES: The school fleet includes 21 Diesel Buses, 6 Pick-up trucks, and 2 Vans.
ACCESS: Bidders must provide fuel tanks for onsite pumping with access to an automated system.
Please briefly describe your fueling set-up below (if not explained previously). Please also describe online usage report system available to the business office:.
TYPES OF FUEL: List the types of fuel you provide and the corresponding octane levels of these products.
Bidders must be able to supply Ultra Low Sulfur Diesel Fuel. (Please include ratings or test findings regarding your gasoline products’ performance according to industry standards.)
PROCEDURES: Include a detailed explanation of the procedure (if not explained to school previously) that would be used when fuel tanks are filled. Include options for personnel/vehicle identification when pumping fuel.
BID COMPARISON SHEET
For Bid Comparison please list cost per gallon on the dates listed below.
Jan 17th, 2026 Diesel $___________
Gasoline $_________
Feb 21st, 2026 Diesel $___________
Gasoline $_________
Mar 12th 2026 Diesel $____________
Gasoline $__________
April 24th 2026 Diesel $____________
Gasoline$___________
VENDOR__________________________________
SIGNATURE_______________________________
TITLE_____________________________________
DATE______________________________________
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