District 3 Ladd and Sycamore Maintenance Yard Generator and Installation

The Illinois Department of Transportation (IDOT) District 3 is soliciting bids for the procurement and installation of whole-site backup generators at two maintenance yards located in Dekalb County: the Ladd Maintenance Yard and the Sycamore Maintenance Yard. The Ladd Maintenance Yard project includes a 96kW/120kVA generator set with a 400A automatic transfer switch, service entrance upgrades, multiple electrical panels, feeder conductors, and ground field installations. The Sycamore Maintenance Yard project features a 60kW/75kVA generator set with a 225A automatic transfer switch, four electrical panels, concrete generator pads, gas service modifications, and comprehensive electrical distribution infrastructure. All work must be completed between March 15 and November 15, with construction operations prohibited during IDOT's winter operation schedule (November 1 through April 1). The vendor must adhere to all federal, state, county, and local codes, maintain an Illinois Electrician license, obtain all required permits at no additional cost, and provide a construction schedule within 30 days of contract execution that includes anticipated power interruption timelines. Bidders must submit responses exclusively through BidBuy by April 21, 2026, with a non-mandatory pre-submission conference and facility walkthrough scheduled for April 8, 2026, at two separate sessions: the Ladd Maintenance Headquarters at 9:00 AM and the Sycamore Maintenance Headquarters at 11:00 AM. Written questions must be submitted no later than seven days before the bid opening date. Award will be made to the lowest priced responsive and responsible bidder, with evaluation based on responsibility and responsiveness criteria. Bids must remain firm for 180 days following opening, and no bid bond or performance bond is required.

This procurement is designated exclusively for the Small Business Set Aside Program, restricting eligibility to qualifying small business vendors only. Bidders must submit an IPG Active Registered Vendor Disclosure form if they have active registration in the Illinois Procurement Gateway, or alternatively, the standard Vendor Disclosure form if not registered. Vendors must provide all required documentation including an offer to the State, Business Enterprise Program or Veterans Small Business Program utilization plans as applicable, and complete pricing for all line items. Minority contractors awarded contracts of $1,000 or more are subject to a $15 administrative fee to be deducted from the first payment issued. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation insurance as required by law. The contract includes prevailing wage requirements and mandates that at least 90 percent Illinois laborers be employed during periods of excessive unemployment. Although the project is estimated to not receive federal funding according to the contract documentation, specific budget ranges or award values are not disclosed in the solicitation materials, with pricing to be determined through the competitive bid process and detailed in the BidBuy Purchase Order upon contract execution.