Distance Learning Management System (DLMS)

The Colorado Department of Public Safety (CDPS) is soliciting proposals under RFP RAAA 2027-0083 for a software-as-a-service Distance Learning Management System to replace its retiring Saba platform, with written questions due November 16, 2026 and proposals due December 9, 2026 at 2:00 p.m. MT. Eligibility is gated by mandatory certifications: a current SOC 2 Type II Compliance Attestation, a current Voluntary Product Accessibility Template (VPAT), certification of U.S.-based server hosting, and acceptance of the State of Colorado Information Technology Contract without redlines or modifications. The solution must also meet Colorado accessibility standards and WCAG Level AA, and proposals must be submitted through Colorado Vendor Self Service (VSS), with faxed and emailed submissions not accepted. No set-aside or local-vendor preference is stated.

The platform serves approximately 2,400 CDPS employees across six divisions as administrators, instructors, content creators, and learners, plus approximately 15,000 external learners, including local law enforcement and correctional officers. Required integrations include the Central Payroll Processing System (CPPS) and Single Sign-On, along with SCORM, xAPI, and Tin Can API content support. Implementation and historical data migration must be complete by June 2027, with sandbox and production access by March 2027. Four optional preferred modules are priced separately: Performance Management, Document Acknowledgement Tools, Custom Wiki and Webpage Hosting, and Gamification and Advanced Analytics. Pricing must include Tier 2/3 business-hours support with a 99.99% uptime SLA, or state $0 if included in the subscription.

The RFP budget is $975,000. The initial term runs from an anticipated March 1, 2027 start through June 30, 2027, with up to five one-year renewals through June 30, 2032. Annual price increases in option years are capped at 5% and require a written Option Letter or Contract Amendment submitted at least 120 days before the fiscal year. Work is performed primarily remotely, with select on-site engagements at CDPS headquarters in Denver, Colorado. Offerors must disclose any work performed outside Colorado or the United States. Pricing must remain firm for 180 days.

Evaluation weights range from 35 to 10 percent across technical and functional capabilities, data migration and systems integration, security and compliance, implementation timeline and quality assurance, training and support, and acceptance of State IT contract terms without exceptions. Price receives no numerical weight during initial technical scoring but factors into the overall assessment afterward. The State reserves the right to make multiple awards.

Written questions are due November 16, 2026 at 2:00 p.m. MT, with responses published by November 20, 2026. The public proposal opening is December 9, 2026 at 3:30 p.m. MT. Demonstrations by selected proposers are estimated for January 4–8, 2027, and the Intent to Award is estimated for January 15, 2027.