Exhibit E - Sample Option Letter.pdf
PDF 92 KB Posted
- Attached to
- Distance Learning Management System (DLMS)
- Solicitation number
- RFP RAAA 2027000083 1
- Issued by
- Denver County, Denver City, Colorado
About this file
This document is a template for a State of Colorado Contract Modification Option Letter used by state agencies and institutions of higher education to exercise contractual options with contractors. The template outlines five types of options available to the State: extending the contract for additional terms, increasing or decreasing quantities of goods or services, modifying contract rates, initiating the next phase of a multi-phase contract, and combinations thereof. The option letter requires completion of standard identifying information including the original contract number, contractor name, option letter number, current contract expiration date, and the current contract maximum amount broken down by state fiscal year. The document provides required provision language for each option type, with specific sections to be customized based on which option the State exercises.
The option letter becomes effective upon approval by the State Controller or on a specified date, whichever is later, in accordance with Colorado Revised Statutes 24-30-202. The template requires signatures from both the State agency or institution of higher education and the State Controller or authorized delegate. All options that modify the contract maximum amount require replacement of the existing maximum amount table on the contract's signature and cover page with updated figures. This template serves as the standardized mechanism for formalizing contract modifications within Colorado's state procurement system.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Exhibit E – Sample State of Colorado Contract Modification Option Letter
State Agency [Insert Department’s or IHE’s Full Legal Name] Contractor [Insert Contractor’s Full Legal Name] Option Letter Number [Insert the Option Number (e.g. "1" for the first option)] Original Contract Number [Insert CMS number or Other Contract Number of the Original Contract] Option Contract Number [Insert CMS number or Other Contract Number of this Option]
Contract Performance Beginning Date [Month, Day, Year] Current Contract Expiration Date [Month, Day, Year] Current Contract Maximum Amount Initial Term State Fiscal Year [20xx]: $[0.00] Extension Terms State Fiscal Year [20xx]: $[0.00] State Fiscal Year [20xx]: $[0.00] State Fiscal Year [20xx]: $[0.00] State Fiscal Year [20xx]: $[0.00] Total for All State Fiscal Years: $[0.00]
1. Options:
A. Option to extend for an Extension Term
B. Option to change the quantity of Goods under the Contract
C. Option to change the quantity of Services under the Contract
D. Option to modify Contract rates
E. Option to initiate next phase of the Contract
2. Required Provisions:
A. For use with Option 1(A)
In accordance with Section(s) [Number] of the Original Contract referenced above, the
State hereby exercises its option for an additional term, beginning [Insert start date] and ending on the current contract expiration date shown above, at the rates stated in the Original Contract, as amended.
B. For use with Options 1(B and C)
In accordance with Section(s) [Number] of the Original Contract referenced above, the
State hereby exercises its option to [Increase/Decrease] the quantity of the
[Goods/Services or both] at the rates stated in the Original Contract, as amended.
C. For use with Option 1(D)
In accordance with Section(s) [Number] of the Original Contract referenced above, the
State hereby exercises its option to modify the Contract rates specified in
[Exhibit/Section] [Number/Letter]. The Contract rates attached to this Option Letter replace the rates in the Original Contract as of the Option Effective Date of this Option
Letter.
D. For use with Option 1(E)
In accordance with Section(s) [Number] of the Original Contract referenced above, the
State hereby exercises its option to initiate Phase [indicate which Phase: 2, 3, 4, etc.], which shall begin on Insert start date and end on [Insert ending date] at the cost/price specified in Section [Number].
E. For use with all Options that modify the Contract Maximum Amount
The Contract Maximum Amount table on the Contract’s Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown above.
3. Option Effective Date:
The effective date of this Option Letter is upon approval of the State Controller or [Month Day, Year], whichever is later.
State of Colorado Jared S. Polis, Governor [INSERT: Name of Agency or IHE]
By: [Name & Title of Person Signing for Agency or IHE] Date:
State Controller Robert Jaros, CPA, MBA, JD
By: [Name of Agency or IHE Delegate-Please delete if contract will be routed to OSC for approval]
Option Effective Date: __________________
In accordance with §24-30-202, C.R.S., this Option is not valid until signed and dated above by the State Controller or an authorized delegate.
| Exhibit E – Sample State of Colorado Contract Modification |
| Option Letter |
| State Agency |
| Contractor |
| Option Letter Number |
| Original Contract Number |
| Option Contract Number |
| Current Contract Expiration Date |
| Current Contract Maximum Amount |
| Initial Term |
| Extension Terms |
| 1. Options: |
| 2. Required Provisions: |
| A. For use with Option 1(A) |
| B. For use with Options 1(B and C) |
| C. For use with Option 1(D) |
| D. For use with Option 1(E) |
| 3. Option Effective Date: |
| State of Colorado |
| State Controller |
File details come from the government source that posted it. Updated .