Disaster Cultural Restoration

The State of Utah Division of Purchasing is seeking disaster response and recovery services for cultural collections through a cooperative contract opportunity (Solicitation #SB26-2). The procurement is designed to establish multiple contract awards for emergency cultural artifact restoration services, with contractors required to provide 24/7 rapid response capabilities and be able to deploy trained representatives within 24 hours of notification. Contractors must demonstrate expertise in handling complex disaster scenarios involving cultural collections, including pre-event planning, stabilization, inventory management, and comprehensive restoration services. The evaluation process is rigorous, requiring vendors to score a minimum of 550 out of 800 points on technical criteria and ultimately achieve 650 out of 1,000 total points to be awarded a contract. Technical evaluation will assess ten critical areas including emergency response time, personnel screening, facility security, inventory management, stabilization processes, work documentation, safety programs, and charge resolution procedures. The solicitation was posted on October 20, 2025, with proposals due by November 20, 2025, and represents a five-year contract with pricing guaranteed for the first year. An administrative fee of 0.50% will be applied to contract transactions.

The contract is available to a broad range of eligible users including Utah state government departments, public entities, institutions, agencies, political subdivisions, nonprofit organizations, and federal agencies. While no specific set-aside designations are explicitly mentioned, the procurement appears open to qualified vendors with demonstrated expertise in cultural artifact disaster recovery. Contractors must meet comprehensive insurance requirements, including workers' compensation, commercial general liability (minimum $1M per occurrence), and commercial automobile liability. Vendors are required to submit quarterly utilization reports and provide detailed documentation of their services, including itemized fees, delivery estimates, and project tracking. Although specific award values are not disclosed, the contract structure suggests potential for substantial emergency response and restoration work across cultural institutions. Pricing will be evaluated competitively, with the lowest-priced proposal receiving full cost points and other proposals receiving proportional points based on their pricing relative to the lowest bid.