DHS IFB Purchase and Delivery of Stoker Coal for Murray

The Illinois Department of Human Services (DHS) is seeking bids for the purchase and delivery of stoker coal for the Murray Developmental Center located in Centralia, Illinois. The procurement, identified as Bid #45638, involves the annual delivery of approximately 6,000 tons of specific grade stoker coal with precise material requirements, including 1-1/4" x 1/4" sizing, maximum 10% fines, and 100% washed coal. The coal must meet stringent technical specifications, including 13,000 BTUs per pound, 3.3% sulfur content, 12% ash content, and 12% total moisture content, all sourced from the same operating mine. Deliveries will be made Monday through Friday between 8:00 am and 4:00 pm on an as-needed basis, with monthly delivery volumes ranging from 400-650 tons. The bid submission deadline is December 23, 2024, at 5:00 pm through the BidBuy system, with bids required to remain firm for 180 days from opening. The procurement will be awarded to the lowest priced responsive and responsible bidder, with the initial contract term running through June 30, 2027 and potential two one-year renewal options available through June 30, 2029.

This procurement is not designated as a Small Business Set-Aside and does not have specific Business Enterprise Program (BEP) or Veterans Business Program (VBP) participation goals. Vendors must be actively registered in the Illinois Procurement Gateway and possess a State of Illinois Vendor Registration Number to participate. The most recent Notice of Award indicates that Knight Hawk Coal, LLC was previously awarded a contract for this procurement, with a total potential contract value of $2,196,036.00, covering the initial 29-month term and two 12-month renewal options. No bid bond or performance bond is required for this solicitation, and the procurement may be partially or totally funded with Federal funds. Vendors must complete vendor disclosure forms, including certifications regarding business conduct, ownership interests, and compliance with state regulations such as the Illinois Human Rights Act and Lead Poisoning Prevention Act. Subcontractors are permitted with prior written approval for contracts valued at $100,000 or more, providing flexibility in vendor team composition.