DHS IFB Madden Laundry Service

The Illinois Department of Human Services (DHS) is issuing an Invitation for Bid (IFB B-50965) seeking a qualified vendor to provide comprehensive laundry services for the John Madden Mental Health Center located at 1200 S. First Avenue, Hines, Illinois 60141, in Cook County. The solicitation requires vendors to provide pick-up and delivery of bed linens, blankets, towels, washcloths, cleaning cloths, mops, and occasionally soiled resident clothing on a weekly basis, specifically on Mondays (or the next business day if Monday is a state holiday) between 8:30 a.m. and 2:00 p.m. The vendor must perform all laundry processing in compliance with Joint Commission standards, Environmental Health and Plumbing Standards of the Illinois Department of Public Health, and Medicare/Medicaid Conditions of Participation, and must provide all equipment, detergents, bleach, water, and other essentials required for laundry operations. The initial contract term runs from July 1, 2026, through June 30, 2029, with a maximum total contract term not to exceed ten years including any renewals or extensions. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 Annual Aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. The bid due date is February 18, 2026, with the posting date of February 3, 2026. Vendors are required to submit all documents specified in the solicitation, including the completed IFB offer form, Standard Illinois Certifications, IPG Active Registered Vendor Disclosure (or standard Vendor Disclosure form), and a completed Business Enterprise Program (BEP) Utilization Plan.

This procurement includes mandatory set-aside requirements for utilization of Business Enterprise Program (BEP)-certified vendors (businesses owned by minorities, women, and persons with disabilities) and/or Veterans Business Program (VBP)-certified vendors for laundry and linen services under NIGP Code 954.05. Bidders who cannot fully meet the BEP/VBP participation goal must submit comprehensive good faith effort documentation demonstrating contact with certified vendors, including a contact log with minimum 10 business days advance notice provided to prospective vendors. All vendors must comply with 34 distinct Standard Illinois Certifications requirements, including educational loan defaults, felony convictions, environmental violations, drug-free workplace standards, equal employment opportunity, cybersecurity compliance, Illinois Use Tax compliance, and restrictions on forced labor or child labor. Vendors are responsible for replacing any lost or missing items or issuing monthly credit memos equivalent to the item's cost, and must maintain records for three years (or five years if federal funds are used). Subcontracting is permitted with prior written approval, and any subcontracts with annual values exceeding $100,000 require Financial Disclosures and Conflicts of Interest documentation. The maximum contract amount has not been specified in the solicitation materials; however, contract pricing will be firm as indicated in the BidBuy Purchase Order, with the maximum contract amount to be determined and entered by the State prior to execution.