DHR Clarke Co HVAC PM FY26

The Alabama Department of Human Resources (DHR) is soliciting requests for quotes for quarterly HVAC preventive maintenance services for Clarke County facilities through a Round 1 competitive bidding process. The procurement encompasses quarterly preventive maintenance services across multiple DHR office locations within Clarke County, with deliverables including routine system inspections, maintenance protocols, equipment servicing, and compliance with detailed technical specifications provided in the solicitation package. Qualified vendors must demonstrate comprehensive knowledge of the county's HVAC equipment inventory and facility layout by attending a mandatory site visit scheduled for Wednesday, May 22, 2026, between 8:00 a.m. and 4:00 p.m. at 22609 Highway 84 East, Grove Hill, AL 36451, where bidders must contact Nicole White (251.275.7024) or Belinda Armstead (251.275.7057) to coordinate visit timing. Responsive quotes must address all equipment identified in the county's system inventory and establish pricing structured around the quarterly service schedule for fiscal year 2026. The request for quote was posted on May 19, 2026, with a submission deadline of June 2, 2026, and attendance at the mandatory site visit is a prerequisite for bid consideration. Supporting documentation includes county office location lists, equipment specifications, site visit schedules, area maps, and comprehensive HVAC maintenance technical requirements that vendors must thoroughly review to prepare accurate and compliant proposals.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise requirements, or restrictions limiting eligible respondent categories, suggesting this opportunity is open to qualified vendors without categorical restrictions. No incumbent vendors or existing contractors are identified in the procurement materials. The solicitation does not disclose specific award values, budget ranges, or estimated contract amounts, requiring interested vendors to structure their quotes based on the scope of services, equipment inventory, and quarterly service frequency outlined in the technical specifications. Clarke County, located in the South Central Region (Area 9) of Alabama's DHR service delivery structure, will require vendors to provide services consistent with the statewide HVAC preventive maintenance standards applicable across the state's twelve regional service areas. Interested bidders should contact the Clarke County DHR office directly to obtain complete specification documents and to confirm site visit logistics prior to the May 22, 2026 mandatory visit date.