DFS-Tecan Preventative Maintenance-SM

The state of Illinois, specifically St. Clair County, is seeking preventative maintenance services for a Tecan EVO 150 instrument with 8-tip liquid handling arms (LiHa) utilized by the Illinois State Police Forensic Science Center. The procurement involves comprehensive annual maintenance for scientific equipment used in forensic DNA processing, which includes cleaning, greasing, adjustments, and replacement of wear components such as valves, syringes, tips, and tubing. The successful vendor must utilize original Tecan parts, perform recommended testing from the service manual, conduct volume verification on liquid handling arms, and provide telephone support during regular business hours. The maintenance service must be completed within 30 days of the contract's effective date, with the instrument located at the Springfield Forensic Science Laboratory. The vendor is required to be ISO17025 certified and must include all transportation, delivery, handling, travel, mileage, and fuel charges within their quotation. The contract opportunity was posted on October 27, 2025, with proposals due by November 7, 2025, and the work will involve supporting forensic systems that currently utilize Promega DNA extraction, quantitation, and amplification chemistry.

The procurement appears to have potential set-aside provisions for small businesses, with regulations allowing subcontracting up to 49% of the contract's total value to businesses that do not meet small business criteria. Vendors must complete the comprehensive Standard Illinois Certifications, which involves attesting to 34 specific compliance requirements covering legal, ethical, and operational standards. The contract will require strict adherence to prevailing wage language, which mandates detailed compensation guidelines including health and welfare contributions, pension funds, FICA, workers' compensation, and various insurance requirements. While a specific award value is not explicitly stated, the procurement involves specialized scientific equipment maintenance with potential integration requirements for existing forensic DNA processing infrastructure. Potential vendors must navigate complex certification processes, including verifying no delinquency on state debts, no criminal convictions, compliance with human rights and employment regulations, and adherence to drug-free workplace guidelines. The contract terms are subject to appropriation availability, with the state reserving the right to suspend or terminate if sufficient funding is not secured.