DFS-Tecan Preventative Maintenance-SM

The state of Illinois, specifically St. Clair County, is seeking a vendor to provide preventative maintenance services for Tecan scientific workstations at the Illinois State Police Forensic Science Center. The contract involves comprehensive annual maintenance for an EVO 150 system, including 8-tip liquid handling arms, DiTi adapters, 500UI syringes, RoMa PosID, and Te-Shake components. Required services encompass detailed instrument care such as cleaning, greasing, adjustments, and replacement of wear-and-tear parts including valves, syringes, tips, tip assemblies, and tubing. The vendor must use original Tecan parts, perform recommended testing from the service manual, and conduct volume verification testing for each liquid handling arm. Maintenance will be performed at two Illinois State Police Forensic Science Laboratory locations, with all transportation, delivery, handling, travel, mileage, and fuel charges included in the vendor's quotation. The contract is due to be awarded by October 24, 2025, with service initiation required within 30 days of the contract's effective date. Vendors must be certified to ISO17025 standards and provide telephone hotline support during regular business hours.

The procurement opportunity appears to have specific subcontracting provisions allowing small businesses to subcontract up to 49% of the contract value to non-small businesses, with additional flexibility to subcontract to other qualifying small businesses. Vendors must complete a comprehensive 34-point certification process, including attestations regarding legal standing, ethical conduct, employment practices, and tax compliance. Potential barriers to participation include requirements such as not being in default on educational loans, having no convictions for bid rigging or bribery, maintaining a drug-free workplace, and complying with human rights regulations. The contract includes prevailing wage requirements, mandating that labor rates comprehensively cover basic wage rates, fringe benefits, and all employer-related expenses including FICA, Workers' Compensation, Liability Insurance, and Unemployment Insurance. While a specific contract value is not explicitly stated, the detailed technical requirements and forensic science application suggest this is a specialized procurement with potentially significant technical and compliance demands. Vendors must be prepared to provide high-precision maintenance for critical scientific equipment used in DNA extraction, quantitation, and amplification processes.