DFCM Maintenance - Stage II Janitorial Services - Invitation to Bid - Utah State Archives

The State of Utah Division of Facilities Construction and Management (DFCM) is requesting bids for janitorial services at the Utah State Archives under Stage II Invitation to Bid SB27005, with bids due October 12, 2026 at 3:00 p.m. This solicitation is restricted to contractors who have completed Stage I prequalification and are currently listed on the DFCM Prequalified Janitorial Contractors list as of the solicitation date — a hard eligibility gate that disqualifies all unprequalified bidders.

Attendance at a mandatory meeting and site walk on September 23, 2026 at 10:00 a.m. at the Utah State Archives (346 South Rio Grande Street, Salt Lake City) is required for bid eligibility. The facility is approximately 24,954 square feet. Cleaning services are required Monday through Friday between 8:30 a.m. and 6:30 p.m. The scope of work encompasses daily, weekly, monthly, and quarterly cleaning tasks across entrances, lobbies, hallways, common areas, break rooms, restrooms, offices, conference rooms, stairwells, elevators, and floors. Bidders must submit the DFCM Janitorial Proposed Hours and Personnel Form with their bids, proposing staffing levels and hours by position category; DFCM reserves the right to reject any bid in which proposed hours or personnel are deemed insufficient, inflated, or likely to compromise service quality.

All contractor employees require E-Verify employment authorization confirmation, Utah criminal history records clearance, and national, state, and local fingerprint background checks prior to notice to proceed. Felony convictions within seven years, misdemeanor A convictions within five years, misdemeanor B within four years, and misdemeanor C within three years disqualify employees. Contractors must maintain Workers' Compensation Insurance covering statutory limits, Commercial General Liability Insurance of at least $1 million per occurrence and $3 million aggregate, and Commercial Automobile Liability Insurance of $1 million per occurrence if vehicles are used.

The contract term is three years, effective November 1, 2026 through October 31, 2029. Awards are made to the lowest responsive and responsible bidder on a low-bid basis. Questions are due September 29, 2026. Addenda are due October 1, 2026. The selected contractor will be announced October 15, 2026. Bids are submitted electronically through U3P. Contractors receiving a final performance rating below 3.00 may be removed from the prequalified list for a minimum of 12 months.