6-3-SB27005 - Utah Archives - Attachment D, Scope of Work.pdf

DFCM Janitorial Services Contract - Attachment D Contract #: SB27005

DFCM Janitorial Services Contract – Attachment D, 10.7.2025

Janitorial Services Contract Scope of Work

U3P Reference #SB27005

Building name and service location: Utah State Archives, located at 346 South Rio Grande St, Salt Lake City, UT 84101.

Maintained Square Footage of the Building: 24,954

Hours of Operation: Per the requirements of the agencies within the building, services must be performed between the following days and hours each week: Cleaning services will be provided Monday through Friday, between 8:30 AM to 6:30

PM

Contract Hours and Committed Personnel Requirements: Contractors are required to upload the provided ‘DFCM Janitorial Proposed Hours and Personnel Form’ in U3P with their bids. Contractors are responsible for assessing the building and proposing the number of hours and personnel they determine are necessary to satisfactorily meet the scope of work. DFCM reserves the right to reject any bid or cost proposal in which the number of hours or personnel proposed are deemed insufficient or inflated, as determined by DFCM management, regardless of the advertised selection criteria or solicitation type.

Day Porter Requirements: N/A

Scope of Work:

Main Entrances, Lobbies, Hallways & Common Areas Daily

• Sweep/vacuum and mop flooring

• Sweep outside entrance, including stairs

• Empty all interior trash receptacles and replace liners

• Empty all exterior trash receptacles and replace liner

• Wipe clean and disinfect all interior and exterior trash receptacles

• Empty and clean all applicable ashtrays and sand urns

• Remove mats to clean floor underneath, replace mats after floor cleaning is done.

• Vacuum walk-off mats and carpets

• Vacuum and wipe clean door tracks

• Clean and disinfect counter-tops, tables and chairs

• Spot clean walls

• Spot clean all carpeted areas

• Brush and/or spot clean chairs, benches and sofas

• Spot clean upholstery

• Spot clean glass on doors

• Clean interior and exterior entry glass and glass on doors

• Clean interior window frames surrounding glass Interior and exterior frames

• Clean and disinfect interior and exterior door hardware/chrome and push-bars

• Clean and disinfect doors, door-frames, kick-plates and switch-plates

• Clean drinking fountains

Weekly

• Wipe clean metal thresholds

• Squeegee all interior entrance glass

• Clean all baseboards removing any scuff marks

• Remove any cobwebs from ceiling, corners, door-frames etc.

• Dust all vertical and horizontal surfaces https://utah.bonfirehub.com/portal/?tab=openOpportunities

DFCM Janitorial Services Contract – Attachment D, 10.7.2025

Monthly

• Dust blinds

Break Rooms Daily

• Empty trash receptacles and replace liners

• Wipe clean and disinfect all interior and exterior trash receptacles

• Vacuum walk-off mats and carpets

• Brush and/or spot clean chairs

• Wash any metal chair frames in break room

• Clean and disinfect counter-tops, tables and chairs

• Clean and disinfect sink and fixtures

• Spot clean fronts of cabinets

• Clean and disinfect soap and paper dispensers

• Refill soap and paper dispensers to the maximum

• Clean exterior of entire refrigerator, microwave (inside too), and vending machines.

• Clean and disinfect doors, door-frames, kick-plates and switch plates

• Clean and disinfect door-handles, push bars hardware and chrome

• Spot clean all carpeted areas and/or mats and carpets

• Spot clean upholstery

• Spot clean walls

• Wipe clean glass on vending machines

• Reset chairs

• Spot clean windows

Weekly

• Squeegee windows

• Dust all vertical and horizontal surfaces

• Dust blinds

Restrooms

• Empty all trash receptacles in all restrooms and replace liners

• Clean and disinfect trash receptacles

• Empty sanitary napkin trash receptacles, replace liner, clean and disinfect receptacles

• Clean and disinfect entire area and underneath sinks

• Clean and disinfect toilets basin and bowl

• Clean and disinfect urinals basin and bowl

• Clean and disinfect inside of toilets and urinals using toilet acid

• Clean and disinfect walls and partitions

• Clean mirrors

• Clean and disinfect all paper and soap dispensers

• Clean and disinfect doors, door-frame and door handles

• Polish all metal and chrome hardware

• Restock all paper and soap products to the maximum

• Sweep and mop floors and baseboards

• Clean and sanitize switches and switch plates

• Clean and polish kick plates

Weekly

• Pour hot water down floor drains

• Dust all vertical and horizontal surfaces

Offices & Conference Rooms

DFCM Janitorial Services Contract – Attachment D, 10.7.2025

• Empty trash and replace liners, wipe clean and disinfect all interior trash receptacles.

• Vacuum all carpeted areas (included edges & underneath desks & tables)

• Spot clean all carpet spots.

• Vacuum mats (including chair mats) Spot clean upholstery & partitions.

• Spot clean walls.

• Damp wipe & clean desk-tops (desk tops that are cleared off)

• Clean and disinfect counter tops, tables and chairs.

• Wipe clean metal thresholds, doors, door frames, switch plates, kickplates, push bars, & chrome/hardware.

• Clean glass.

• Dust: Wall molding, chair rails, baseboards, picture frames, window sills, chair & table legs, blinds, ceiling grills & registers, light fixtures, signs, high ledges, tops of doors, behind copiers & computers, filing cabinets, book cases, wall clocks, and blinds.

Stairwells and Elevators

• Vacuum/Sweep and mop stairwells

• Dust, clean and disinfect handrails

• Clean and disinfect metal doors, door frames, hardware, chrome, switch plates, door handles and push bars

• Spot clean glass and windows

• Vacuum/spot clean carpet and mats

Weekly

• Squeegee glass and windows

• Clean baseboards

• Spot clean walls throughout stairwell areas

• Dust window sills, blinds, light fixtures and ledges

Quarterly

• Machine scrub stair landings

Elevators

• Clean and disinfect walls, doors, buttons and rails

• Vacuum and/or sweep and mop flooring

• Vacuum and wipe clean tracks

• Spot clean carpet

• Polish stainless steel

Weekly

• Clean ceiling in elevators

• Clean light coverings in elevators

Flooring

• Vacuum carpet, mats and carpet runners. Spot clean as well.

Weekly

• Buffing of VCT tile flooring Monthly

• Detail vacuum carpet (edges) 4x Annually

• Stripping and waxing of VCT tile flooring

• Machine scrubbing of ceramic and cement flooring

DFCM Janitorial Services Contract – Attachment D, 10.7.2025

Walls Daily

• Spot cleaning of walls 2x Annually

• Washing of walls top to bottom

Tenant Requests for Extra Cleaning:

Other services may be requested as necessary. The cost of all extra services shall be negotiated between the parties, unless stipulated in the proposal, and shall billed on a separate invoice to separate this cost from the monthly contract cost. The cost of labor must be determined prior to the work being performed and submitted in writing to DFCM. If extra cleaning is requested, the Contractor shall coordinate with DFCM.

Special Requirements/Other:

N/A