DFCM Construction - Invitational - Department of Health and Human Services - Academy Square Access Control - Project #27082310

The State of Utah Division of Facilities Construction and Management (DFCM) is requesting bids for replacing an aging access control system at the Academy Square facility in Ogden under an invitational solicitation with bids due August 6, 2026, at 3:00 p.m. This is a restricted opportunity—only three invited contractors are eligible: Convergint (Brian Lockwood), DSI (Curtis Fielding), and Harris (Kenny Snow).

The scope involves replacing the existing access control system with a new Avigilon-based system featuring access control panels, card readers, electronic door strikes, door position switches, and momentary contact buttons on the first floor. The work includes demolition of existing equipment, installation of new hardware, provision of 500 credential cards, network integration with IT infrastructure, fire alarm integration, and proper labeling and seismic support. The base bid excludes access control system installation; system provision is an additive alternate for specified doors. The contractor must verify compatibility of existing wiring with the new system prior to bid submission and trace all affected circuits before demolition. Existing wiring may be reused unless the access control system supplier determines incompatibility. All existing equipment must be disconnected and removed or returned to the owner.

The construction cost estimate is $80,000. The contract is tax-exempt and will be governed by a Short Form Construction Contract with DFCM. Substantial completion is October 30, 2026, with liquidated damages at $150 per day for delays.

A mandatory preconstruction meeting is scheduled for July 21, 2026, at 1:00 p.m. at the project site. Questions are due July 28, 2026, at 3:00 p.m.; addenda will be issued by July 30 at 3:00 p.m. A bid bond equal to 5% of the bid, submitted on AIA Document A310-2010 or equivalent, is required. Subcontractor lists must be submitted by August 7, 2026, at 3:00 p.m. to dfcmcontracts@utah.gov. Award will be made to the lowest responsive and responsible bidder.