Design of Pet Exercise Boardwalk & Enhancements

The City of Sun Prairie's Parks, Recreation & Forestry Department is soliciting proposals for design services to enhance the Sun Prairie Pet Exercise Area located at 1025 S. Bird Street. The project specifically seeks a qualified consultant to develop comprehensive design services for a boardwalk and pet exercise area improvements on a 20.1-acre site situated on a former landfill with a DNR-regulated sealed cap. Key deliverables include developing construction documents, cost estimates, and construction administration services for a prefabricated boardwalk (minimum 8 feet wide) extending through the dog park, potentially including gated access and dog agility amenities. The consultant will be required to conduct two public input sessions, obtain design approvals from the City's Technical Review Committee and Parks Commission, prepare and submit permits, and provide full construction administration services. Proposals will be evaluated using a 100-point weighted scoring system that includes Qualifications of Firm (25 points), Relevant Experience (25 points), Costs (25 points), Sustainability (10 points), DBE/WBE/DVB certification status (10 points), and Local Preference (5 points). The RFP was issued on September 23, 2022, with questions due by October 7, 2022, answers posted by October 14, 2022, and proposals due by October 21, 2022, at 2:00 PM CST.

The contract includes specific provisions for disadvantaged businesses, with DBE/WBE/DVB certified businesses receiving full 10 points in the evaluation, while non-certified businesses receive zero points. Local preference applies to businesses with a physical address in Sun Prairie that meet at least two of three criteria: 50 percent of employees working at City facilities, 50 percent ownership by City residents, or 15 percent sourcing within the City area. The contract term is one year, commencing December 7, 2022, and ending December 7, 2023, with an option to extend for one additional year under mutually agreeable terms. The project lead is required to have a minimum of five years of boardwalk and trail design experience. While no specific budget was explicitly stated, the RFP indicates that the City will be tax-exempt and allows for cooperative purchasing under Wisconsin Statutes. The City reserves the right to accept or reject any proposals and does not permit subcontracting or assignment of the contract. Notably, SRF Consulting Group, Inc. from Middleton, Wisconsin, was identified in the Award Notification Letter as the intended recipient of the contract, subject to final City Council approval.