Dental Services, Health Planning Regions (HPR) 5

The Virginia Department of Behavioral Health and Developmental Services (DBHDS) is soliciting proposals through Request for Proposal (RFP) #720-5228-115358 to provide comprehensive dental services to individuals with developmental disabilities in Health Planning Region (HPR) 5. The procurement seeks qualified dental service providers capable of delivering a full scope of clinical care including diagnostic procedures, preventive services, restorative treatments, periodontal therapies, oral surgery, endodontic therapy, prosthodontics, and sedation services within the established geographic boundaries of HPR 5. Qualified offerors must hold valid Virginia dentistry licenses, demonstrate professional degrees and certifications, provide resumes and credentials for all assigned staff, and possess financial stability and compliance with all applicable state and federal regulations governing dental service provision to vulnerable populations. The contract operates under a Fixed Rate Service Model with reimbursement rates established according to Virginia's fee schedules and Medicaid guidelines, with covered services including two full-service dental appointments annually per individual and up to two sedation visits per year subject to approval and funding availability. Evaluation criteria emphasize provider qualifications, service delivery capabilities, accessibility, cultural competency, quality outcomes, and the offeror's specific plans for transitioning individuals from other dental providers and establishing measurable key performance indicators. The proposal submission deadline is 3 p.m. on April 15, 2026, with an optional pre-proposal conference scheduled for March 26, 2026, from 10 a.m. to 11:30 a.m. via Microsoft Teams; all offerors must submit signed acknowledgment of the RFP addendum either prior to the due date or attached to their proposal submissions.

The Commonwealth of Virginia has established a goal that over 42 percent of state purchases be made from small businesses, and all offerors must complete and submit a Small Business Subcontracting Plan detailing proposed use of DSBSD-certified small businesses, women-owned businesses, minority-owned businesses, or service-disabled veteran-owned businesses; offerors certified as small businesses themselves receive maximum available points for this evaluation criterion and face no further subcontracting requirements. All contractors must execute a Business Associate Agreement to comply with the Health Insurance Portability and Accountability Act (HIPAA) and establish obligations regarding the use, disclosure, safeguarding, and immediate reporting of breaches involving protected health information. Required proposal submissions include an Offeror Data Sheet, State Corporation Commission Form, Proprietary/Confidential Information Identification statement, documentation of company background including years in business and annual volume, and evidence of prior dental practice experience. The RFP attachment documents establish a comprehensive dental codes and fee schedule with specific reimbursement rates ranging from basic evaluations at $26.99 to complex surgical procedures and implant services exceeding $1,000, with missed appointment penalties of $50.00 for standard appointments and $250.00 for sedation appointments. Funding for this contract is derived from state appropriations and potentially federal Medicaid matching funds designated for developmental services; specific award values or budget ranges are not disclosed in the available solicitation documentation. Interested parties should contact Procurement Officer Fazalhaq Saberi at fazalhaq.saberi@dbhds.virginia.gov or 804-874-6326 for additional solicitation information.