Dementia Mobile Response Support

Dane County Department of Human Services is seeking a vendor to implement a Dementia Mobile Response Support program through RFP #423021, with proposals due on August 24, 2023 at 11:59 pm. The contract will support mobile response services for persons with dementia who are at risk of being hospitalized or removed from their home of choice. The program targets 1,100 service units, with each unit representing one staff hour of dementia-related activities including direct client contact, program administration, information and referral services, training, and consultation. Key vendor responsibilities include creating "Life Story" books, assisting with discharge planning, and collaborating with appropriate entities. The minimum staffing requirement is 0.50 FTE. Proposals will be evaluated across six criteria: Program Overview/Description (15 points), Program Strategies and Activities (30 points), Experience and Qualifications (20 points), Quality Improvement (15 points), Cost (20 points), and Local Vendor Preference (5 points). The initial contract term is one year with options to renew for four additional one-year periods, and administrative costs are limited to 15% of the total program budget.

The RFP encourages participation from diverse vendors, offering local vendor preference points for organizations located in Dane County (5 points) or adjacent counties (2 points). The vendor application includes provisions for certification as a Minority Business Entity (MBE), Woman Owned Business Entity (WBE), or Disabled Veteran Business (DVB). Vendors must demonstrate organizational capacity for billing discrete service units and provide comprehensive documentation about their business structure, including board governance, fiscal practices, and staff demographics. While a specific budget range is not explicitly stated, the cost proposal will be scored competitively, with the lowest cost proposal receiving the most points. The county reserves the right to negotiate final pricing and pursue best and final offer discussions. Vendors will need to showcase financial stability, legal standing, and the ability to provide comprehensive dementia support services within Dane County's specified parameters.