Dell Computer Pricing

The Bibb County School District Procurement Department in Georgia is issuing a Request for Quotes (RFQ 26-043) for Dell computer products to support technology needs across 38 school locations throughout the district. The procurement seeks pricing for three specific Dell configurations: a Dell Pro 27 Plus Monitor (P2725H), a Dell Pro 16" Plus laptop with Intel Core Ultra 5 processor and Windows 11 Pro, and a Dell Pro Max Tower T2 desktop computer with Intel Core Ultra 7 processor. The district will purchase these items on an as-needed basis throughout the contract period rather than committing to fixed quantities upfront. Bidders must submit pricing for both one-unit and thirty-unit quantities for evaluation purposes, with all pricing to include applicable shipping and handling charges. The solicitation requires all vendors to submit proposals online via the BONFIRE portal by June 1, 2026 at 8:00 a.m. EST, with a deadline for submitting written questions to Dr. Elaine M. Wilson, Executive Director of Procurement, by May 21, 2026 at 8:00 a.m. EST. The contract term will run from July 1, 2026 through June 30, 2027, with options for renewal for up to four additional years. Award will be made to the proposal deemed most advantageous to the district based on pricing and delivery evaluation criteria.

All bidders must complete and submit comprehensive certification documentation alongside their pricing proposals, including a certification letter, E-Verify compliance affidavit, debarment certification, non-collusion affidavit, and offeror affirmation form verifying compliance with Georgia state law and federal contracting regulations. Vendors must certify that they are not debarred, suspended, or excluded from federal contracting, as the Bibb County School District receives federal funding. The solicitation specifies that only Dell manufacturers will be considered for this procurement, effectively restricting responses to authorized Dell vendors or distributors. All proposals must remain valid for a minimum of 120 days from the final solicitation closing date, and awarded contractors must furnish proof of insurance within five days of written notification of award acceptance. No incumbent vendors or current contractor information is referenced in the available solicitation documents, and no specific budget or award value range is disclosed. The district notes that this represents a new procurement category, as no similar bid was conducted in the previous year.