Delivery of Library Materials

The Hillsborough County Board of County Commissioners is seeking competitive sealed bids for an Invitation to Bid (ITB-26-00217) to provide ongoing and as-needed routine delivery services of library materials to library branches and mail processing centers throughout Hillsborough County, Florida. The procurement encompasses delivery of library books, reference materials, educational kits, electronic devices, newspapers, magazines, facility supplies, compact discs, digital video discs, promotional materials, interoffice mail, library cards, and tags to 31 delivery locations including 23 public library branches, the Technical Services Center, Hillsborough County Public Schools Instructional Services Center, and the United States Postal Service facility. The contractor must maintain a climate-controlled storage facility with a minimum of 1,000 square feet capable of maintaining temperatures between 60 degrees Fahrenheit and 80 degrees Fahrenheit with humidity not exceeding 60 percent, and must accommodate specified gray and red polyethylene shipping containers and Rubbermaid ActionPacker storage units. Required qualifications include current Florida driver's licenses for all drivers, Level 2 criminal background checks, comprehensive insurance coverage with liability limits ranging from $300,000 to $2,000,000 depending on coverage type, a Drug-Free Workplace Certification per Florida Statute 287.087, a completed Substitute W-9 Form, and compliance with E-Verify requirements and the Jessica Lunsford Act. Bids are due April 23, 2026, at 2:00 P.M. Eastern Time through the County's electronic bidding system (Euna Procurement), with award made to the lowest responsive and responsible bidder meeting all specifications. The resulting contract will be for a four-year period beginning upon issuance of the Purchase Order or Blanket Purchase Agreement, and annual price adjustments may be made based on movement in the Florida Department of Transportation Fuel and Bituminous Average Price Index using Regular Unleaded Gasoline prices as the baseline.

No set-aside designations or restrictions limiting the types of organizations that can respond to this procurement are specified in the available documentation, nor are any disadvantaged enterprise requirements identified. No incumbent vendors or current contractors are listed in the solicitation materials provided. The contractor will be responsible for all freight charges, loss, theft, or damage to materials while in its custody, and must comply with all applicable federal, state, and local laws. Bid bonds, performance bonds, and payment bonds are not required for this procurement. The estimated project value is $985,450.00 for the four-year contract period, with an allowance of $5,000.00 that will be added to the total bid amount if the contractor can provide deliveries outside the project scope. The County reserves the right to conduct facility inspections of apparent low bidders prior to contract award to verify capability and compliance with specifications.